Executive Assistant

Executive Assistant

Our client is hiring an Executive Assistant to provide high-level administrative and operational support to the CEO, ensuring seamless day-to-day operations in a fast-paced, high-growth environment. This role acts as a strategic partner, managing priorities, communications, and logistics with professionalism, discretion, and strong attention to detail.

Key Responsibilities

• Manage a complex executive calendar, scheduling meetings and coordinating across multiple time zones
• Serve as a liaison between the CEO and senior stakeholders, including board members and investors
• Prepare meeting materials, agendas, presentations, and executive documentation
• Capture meeting notes and track follow-up action items
• Monitor and manage high-volume email communications
• Coordinate domestic and international travel, including detailed itineraries
• Draft and respond to correspondence on behalf of the CEO
• Support strategic projects by tracking timelines, deliverables, and communications
• Handle sensitive information with a high level of confidentiality and professionalism
• Provide additional administrative and operational support as needed

Requirements

• Bachelor's degree required
• 5+ years of experience supporting C-level executives in a fast-paced, high-growth environment
• Exceptional organizational and time management skills with strong attention to detail
• Strong written and verbal communication skills
• Proficiency in Microsoft Office (Outlook, Excel, Teams, Zoom)
• Ability to anticipate needs, take initiative, and work independently
• Strong interpersonal skills with the ability to interact with senior leaders and external stakeholders
• Flexibility to adapt to changing priorities in a dynamic environment
• Ability to work on-site in Greater St. Louis