Assistant Project Manager

Build Projects. Build Relationships. Build Your Career.

Are you someone who thrives on keeping projects organized, teams connected, and clients informed? Do you enjoy turning moving pieces into successful outcomes while working alongside talented engineers, planners, surveyors, and designers?

At QK, our Assistant Project Managers are trusted partners who help drive successful projects from proposal through delivery. This highly visible, client-facing role combines project coordination, proposal support, executive assistance, and office operations, making it an excellent opportunity for someone who enjoys building relationships, communicating with clients, and keeping complex projects on track.

As an employee-owned company, we believe every team member contributes to our success. You'll have the opportunity to learn from experienced Project Managers, collaborate across multiple technical disciplines, and develop the skills needed to grow your career in project management.

Why You'll Love Working at QK

• Work alongside experienced Project Managers on meaningful engineering and infrastructure projects.
• Join an employee-owned company where your contributions truly matter.
• Collaborate with professionals across engineering, planning, surveying, GIS, biology, construction management, and landscape architecture.
• Gain exposure to every phase of project delivery—from proposals through project delivery.
• Enjoy a supportive, team-oriented culture that values collaboration, innovation, and professional development.
• Build a long-term career with continuous opportunities for growth and advancement.

What You'll Do

As an Assistant Project Manager, you'll help keep projects moving efficiently while supporting Project Managers, technical teams, executive leadership, and day-to-day office operations.

Your responsibilities will include:

• Coordinate project schedules, milestones, deliverables, and resource planning.
• Assist in the coordination and preparation of high-quality proposals, qualifications packages, presentations, and client deliverables by collaborating with technical staff and ensuring accuracy, consistency, and timely submission.
• Support project planning, budgeting, and resource allocation using Deltek.
• Schedule and coordinate project kickoff meetings, team meetings, and client meetings.
• Prepare meeting agendas, capture meeting notes, and track follow-up action items.
• Monitor project documentation, quality control requirements, and project deliverables.
• Assist with monthly billing reviews, project reporting, and accounts receivable follow-up.
• Maintain regular communication with Project Managers, clients, and internal teams regarding project status.
• Help identify project risks and assist in resolving issues before they impact schedules or budgets.
• Support multiple Project Managers across a variety of engineering and planning projects.
• Provide administrative support to the Executive Committee and leadership team, including preparing documents, coordinating schedules, and assisting with special projects.
• Serve as a welcoming first point of contact by answering incoming phone calls, greeting visitors, and maintaining a professional front reception area.
• Support general office operations, including coordinating meetings, ordering office supplies, arranging lunches, and assisting with administrative tasks as needed.

What We're Looking For

We're looking for someone who is organized, proactive, and enjoys working with both people and projects. The ideal candidate is comfortable supporting multiple priorities while maintaining exceptional attention to detail.

You may be a great fit if you have:

• Three or more years of project management or project coordination experience in AEC - real estate development, construction administration, or utility/infrastructure services experience is highly desired. 
• Strong organizational and time management skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills with the ability to communicate professionally with clients, executives, and project teams.
• Exceptional attention to detail and follow-through.
• A polished, professional, and client-focused demeanor.
• Confidence interacting with clients, visitors, and employees at all levels of the organization.
• Proficiency with Microsoft Office.
• Experience with Deltek or similar ERP/project management software is a plus.
• Ambition and proactive attitude, willingness to take ownership of responsibilities, and desire to be productive and impactful.

Education

• Associate's degree is preferred but not required

What Success Looks Like

Our most successful Assistant Project Managers are:

• Meticulous , with a strong understanding of the importance of contracts, project schedules, and maintaining accurate project records.
• Organized and dependable , with the ability to keep projects, leaders, and teams organized, informed, and prepared.
• Exceptional communicators who build trust with clients, executives, and project teams.
• Adaptable under changing priorities , with the ability to think critically and respond effectively in a fast-paced environment.
• Committed to accuracy in preparing proposals, project documentation, and client deliverables.
• Professional and client-focused , serving as one of QK's first impressions for clients, visitors, and business partners.
• Collaborative problem solvers who proactively identify issues and help develop practical solutions.
• Passionate about delivering exceptional service to both internal and external clients.
• Comfortable balancing project coordination with executive and administrative support responsibilities.
• Driven to learn, grow, and continuously improve while embracing new challenges and opportunities.

Join Our Team

If you're looking for a career where you'll gain hands-on project management experience, support meaningful engineering and land development projects, work alongside exceptional professionals, and make a real impact every day, we'd love to hear from you.

Apply today and become part of One Connected Team at QK.