Patient Coordinator at Pediatric Dental OKC

Pediatric Dental Coordinator

Pediatric Dental OKC is seeking a friendly, organized, and patient-focused Patient Coordinator to join our pediatric dental team. We specialize in providing comprehensive dental care for infants, children, and adolescents, with a strong focus on creating safe, positive, and enjoyable dental experiences. The ideal candidate is dependable, detail-oriented, and passionate about helping children and families feel welcomed and supported throughout their visit.

As a Patient Coordinator, you will play an important role in creating a welcoming experience for patients and families while supporting the daily operations of the practice. You will coordinate appointments, assist with patient communication and front office processes, and work closely with the clinical team to ensure patients receive efficient and compassionate care.

Your responsibilities will include:

• Greet patients and families in a friendly, professional, and welcoming manner
• Manage patient scheduling, including appointments, cancellations, and rescheduling
• Confirm appointments and communicate appointment reminders to patients and families
• Answer incoming calls and respond to patient questions in a timely and professional manner
• Register new patients and maintain accurate demographic and patient information
• Assist with patient check-in and check-out while supporting efficient patient flow
• Coordinate with the clinical team regarding patient needs, scheduling, and potential delays
• Maintain accurate patient records and documentation
• Assist patients and families with general questions regarding office procedures and services
• Support a positive experience for children by creating a welcoming and comfortable front office environment
• Maintain patient confidentiality and follow HIPAA and other applicable privacy requirements
• Maintain a clean, organized, and professional reception area
• Assist with additional administrative and front office responsibilities as needed
• Perform other duties and responsibilities as assigned

Preferred Qualifications:

• High school diploma or GED required
• Previous experience in a dental, medical, or healthcare office preferred
• Pediatric dental experience is a plus
• Experience with scheduling or practice management software preferred
• Strong customer service and communication skills
• Excellent organizational and time-management abilities
• Strong attention to detail and accuracy
• Ability to multitask and prioritize in a fast-paced environment
• Comfortable working with children, parents, and caregivers
• Dependable, professional, and team-oriented approach

What Makes You Successful:

You are warm, organized, and genuinely enjoy helping children and families. You understand that the Patient Coordinator plays an important role in creating a positive first and last impression of the practice. You communicate clearly, remain calm and professional in a busy environment, and are able to balance multiple priorities while maintaining excellent customer service. You take pride in creating a fun and welcoming experience for children while working collaboratively with the entire team to keep the practice running smoothly.

Why Join Us?

• Join a dedicated pediatric dental team serving infants, children, and adolescents
• Work in a fun, welcoming, and child-focused environment
• Be part of a practice committed to creating positive and comfortable dental experiences
• Support a team providing comprehensive pediatric dental and specialty care
• Work alongside caring and experienced dental professionals
• Be part of a practice focused on safety, personalized care, and patient education
• Opportunities for professional growth and development
• Make a meaningful impact by helping children establish positive relationships with dental care

Comprehensive Benefits Package:

• Medical, Dental, Vision, and 401(k)
• Paid holidays
• Paid time off

If you're an organized, compassionate professional who enjoys working with children and families, we invite you to apply and join the Pediatric Dental OKC team.