Sales Assistant; Assistant to Director

Assistant To Director

Gagosian is seeking a highly organized, detail-oriented Assistant to Director to join its Beverly Hills team. This role provides critical administrative, operational, and sales support to a Sales Director, working closely across sales, artist liaison, and events to ensure the seamless execution of exhibitions and client engagement initiatives. The ideal candidate is proactive, discreet, and thrives in a fast-paced, client-facing environment, with a strong interest in contemporary art, gallery operations, and developing within a sales capacity. As Assistant to Director, this individual will communicate regularly with clients, artists, studio representatives, and curators; therefore, discretion, professionalism, and poise are essential. This position requires excellent communication skills, strong organizational abilities, and the capacity to manage multiple priorities with efficiency and sound judgment.

Department: Artist Liaisons and Sales

Employment Type: Full Time

Location: Beverly Hills

Workplace type: Onsite

Compensation: $55,000 - $60,000 / year

Reporting To: Director

Duties Include But Are Not Limited To

Providing administrative, logistical, and heavy calendar management support, including scheduling complex international travel, building itineraries and managing expense reports

Providing general assistance, structure and organization to the Director's schedule and workflow in all sectors of their responsibilities, as well as liaising with gallery colleagues

Providing sales support to the Director, which involves formulating, sending, and responding to sales offers

Managing day-to-day client relationships, acting as the liaison between clients and the gallery. This includes executing and tracking consignment agreements, preparing insurance appraisals, and coordinating post-sales tasks, such as invoicing and artwork shipments, with various departments

Coordinating client viewings, ensuring that they have a positive and seamless experience with the gallery

Assist the Director in coordinating and executing exhibitions

Managing contact lists for exhibitions, dinners, and events, and supporting the Director during openings

Managing and tracking event invitations for the Director's clients, aligning outreach with individual collecting interests

Maintaining accurate records and documentation related to clients, artworks, and exhibitions

Preparing presentations, documents, and correspondence on behalf of the Director

Managing and tracking gift orders and tailored acknowledgments for VIP clients

Anticipating the needs of the Director and proactively managing priorities in a fast-paced environment

Maintaining order in the Director's office including sorting and filing of incoming electronic and hard copy mail

Ad hoc projects and administrative support as requested

Qualifications For This Role

BA and/or MA in Art History or a related field

2+ years of experience supporting a Sales Director or similar role at a contemporary art gallery or auction house strongly preferred. Internship experience is not included

A working knowledge of and passion for modern and contemporary art

An interest in sales and working with artists

A flexible schedule, with availability to work additional hours as needed to meet business demands

Excellent written and verbal communication skills

Ability to work quickly and accurately, with a keen eye for detail

Highly organized and efficient, with the ability to manage a heavy workload

A self-starter with the ability to work independently, while also being an enthusiastic and collaborative team player

Proficiency in using PCs, Microsoft Office suite (including Excel and Word), Adobe Photoshop, Google Suite, and database management

Benefits And Perks

Comprehensive benefits suite through Cigna, including a fully subsidized employee only level HSA plan

MetLife pet insurance

A 401(k) retirement savings plan with a company match

Employee discount on Gagosian products and publications

Corporate memberships to museums

Pre-tax flexible spending, dependent care, and commuter benefits

We are an Equal Opportunity Employer M/F/D/V, committed to ensuring that all current and prospective employees are afforded equal opportunities.

About Gagosian

Established by Larry Gagosian in Los Angeles in 1980, Gagosian is a global gallery specializing in modern and contemporary art that employs more than three hundred people at eighteen exhibition spaces across the United States, Europe, and Asia. In addition to its galleries, Gagosian is at the forefront of the digital marketplace with innovative online viewing rooms, timed to coincide with major art fairs, that include highly desirable works by today's leading artists, transparent pricing, historical scholarship, and insightful market analysis.

Our Hiring Process

Stage 1: Applied

Stage 2: Review

Stage 3: Interview

Stage 4: Hired