Local Office Administrator

Terracon

Job Description

Oversee daily general office operations including but not limited to, coordinating all aspects of the daily office environment by performing tasks such as office maintenance, ordering office supplies, and other related tasks. The Local Office Administrator may also support fleet management administration activities, support the coordination of projects, and provide marketing support, as needed.

Responsibilities

Ensure the office operates efficiently and effectively by performing various office administration tasks such as but not limited to, ordering office supplies, coordinating and scheduling office equipment maintenance, greeting visitors, vendors, performing office tours, coordinating workstation set up and team introductions, and onboarding office new hires.
Foster employee engagement by coordinating local office events, trainings, welcoming & onboarding new employees, consistently sharing updates on activities such as wellness initiatives, local recognition programs, and reminders for annual activities such as benefits enrollment and annual engagement surveys.
Resolve general office related questions including matters such as timesheets.
Support the office with computer replacements, asset inventory, and recycling old computers.
Support office local, state, and federal employment law compliance through activities such as maintaining correct employment law posters.

Assist project managers with the coordination and support of projects including tracking & routing documentation, project status, and drafting reports.
Provide administrative support to draft and update marketing materials including formatting presentations & proposals.

Participate in the annual budget request process for regional fleet ordering.

Support local office fleet management through various administrative tasks such as, reviewing and approving monthly vehicle rentals, requesting insurance cards, processing purchase orders (PO's) and invoices, Department of Transportation (DOT) compliance with regulations, tracking, maintaining, and help auditing vehicle movement (rentals, transfers, leases) and monthly vehicle inspection documents for exceptions.

Serve as the point of contact for fleet management vehicle registration, education on new vehicle processes, maintenance scheduling, vehicle accessory upgrades (strobe lights, backup alarms, toolboxes, etc.).
Assist in the review of local office performance on key cost factors including asset utilization, fuel card issuance, and preventative maintenance compliance.
Support the administration of the vehicle/equipment telematics program.
Follow safety rules, guidelines and standards for all projects. Participate in pre-task planning. Report any safety issues or concerns to management.

Be responsible for maintaining quality standards on all projects.
Perform other duties as assigned.
Qualifications
High school diploma or equivalent.
Minimum 1 year administrative experience required.
A valid driver's license with acceptable violation history may be required.

Apply

Vacancy posted 3 days ago

Similar jobs that could be interesting for youBased on the Local Office Administrator in West Palm Beach, FL vacancy

Dental Office Assistant - Business Assistant
...Dental Office Assistant - Business Assistant Business Assistant Mirasol Walk Dental... ...organization, providing non-clinical administrative support services to more than 3,000 supported... ...the protections of federal, state, and local laws affording equal opportunity in...
Local area
Daily paid
Work at office
Bartram Family Dental Care
Riviera Beach, FL
3 days ago
Dental Office Assistant - Business Assistant
...clinical needs of each supported dental office and foster a strong team building culture... ...organization, providing non-clinical administrative support services to more than 3,000 supported... ...the protections of federal, state, and local laws affording equal opportunity in...
Local area
Daily paid
Work at office
Heartland Dental
West Palm Beach, FL
2 days ago
General Clerk III - 542767
...will support the federal government and all applicants MUST be local to the West Palm Beach, FL area. To be considered for these... .... The ideal candidate will provide customer-focused administrative support for Trusted Traveler Program applicants, including identity...
Local area
Casual work
TeleSolv Consulting
West Palm Beach, FL
1 day ago
General Clerk III
$21.18 per hour
...federal government and all applicants MUST be local to the West Palm Beach, FL. area. **... ...candidate will provide customer-focused administrative support for Trusted Traveler Program... ...reflecting all activities performed by CBP officers and Contractor staff. Schedule interview...
Local area
Full time
Contract work
For contractors
Casual work
Work at office
TeleSolv Consulting
West Palm Beach, FL
4 days ago
Office Administrator
...Office Administrator At CareBuilders at Home, we are dedicated to providing high-quality, non-medical home health care services. We pride ourselves on maintaining the highest standards of care, safety, and operational excellence for our clients in the West Palm Beach...
Suggested
Work at office
Flexible hours
ATC & CareBuilders - Parent Account
West Palm Beach, FL
3 days ago
Office Administrator/Admin Assistant
...Job Description Job Description About the Role Join EURO-ASIAN BLADES INC as an Office Administrator, where you'll play a key role in supporting day-to-day operations and keeping the business running smoothly. This position is ideal for someone who is organized...
For contractors
Work at office
EURO-ASIAN BLADES INC
West Palm Beach, FL
27 days ago
Office Administrator
...Job Description Job Description We are seeking an Office Administrator to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: Schedule Service appointments with input from Supervisor Create...
Work at office
Day shift
Fusion Security Solutions
West Palm Beach, FL
27 days ago
Office Assistant
...Description Description: Job Title: Office Assistant Location: On – Site Company... ...part in ensuring smooth day-to-day administrative and operational functions, including document... ...office support as needed, including local errands Retrieve, process, sort, and...
Local area
Part time
Work at office
Flexible hours
Weiss Ratings
North Palm Beach, FL
27 days ago
Sales and office administrator
$25 per hour
...furniture provider in the West Palm Beach area, is seeking a polished, self-motivated Sales & Administrative Assistant to join their team. This multi-faceted role combines front-office administrative support with targeted inside sales outreach. You will engage directly...
Hourly pay
Permanent employment
Temporary work
For contractors
Work experience placement
Work at office
Immediate start
Monday to Friday
Flexible hours
Shift work
Randstad
West Palm Beach, FL
3 days ago
Sales and Office Administrator
...Sales & Administrative AssistantOur client, a high-end commercial furniture provider in the West Palm Beach area, is seeking a polished, self... ...to join their team. This multi-faceted role combines front-office administrative support with targeted inside sales outreach. You...
For contractors
Work at office
Randstad
West Palm Beach, FL
4 days ago
Unit Secretary Oncology Part Time Days
...Prefer Six months to 1 year Certifications/Licensure/Registrations Required: BLS Tenet complies with federal, state, and/or local laws regarding mandatory vaccination of its workforce. If you are offered this position and must be vaccinated under any applicable...
Local area
Part time
Relocation package
Phenom People
West Palm Beach, FL
3 days ago
Executive Assistant
...executive assistant provides high-level administrative support to Lead Pastors by conducting research... ...primary duty must be the performance of office or non-manual work directly related to... ...schedule Travel Overnight travel and local day travel may expected for this...
Local area
Full time
Work at office
Night shift
Afternoon shift
Faith Church
West Palm Beach, FL
4 days ago
Administrative Assistant
...more information, visit As a Full Time Administrative Assistant, you'll provide care to client... ...technical school with concentration in front office support for medical settings At least... ...protected under applicable federal, state, or local law. #J-18808-Ljbffr...
Local area
Full time
Work at office
Monday to Friday
Premise Health
West Palm Beach, FL
19 hours ago
Patient Access Representative II
...Customer Service role. ~0 - 1 year administrative experience in medical facility, health insurance... ...of time. Resolves Physician's office and Patient issues. May experience... ...industry expertise to clients in more than 135 local regions nationwide. We help our clients...
Local area
Work at office
Shift work
Conifer Health Solutions
West Palm Beach, FL
1 day ago
Executive Assistant
...senior FCC executives by providing advanced administrative, financial coordination, and corporate... ...administrative support to affiliated offices and special corporate initiatives as assigned... ...protected under federal, state, or local law. All employment is decided on the basis...
Local area
ASR Group/Domino Sugar
West Palm Beach, FL
2 days ago
Administrative Assistant
$65k - $70k
...national presence is looking to bring on an Administrative Assistant . The organization offers a... ...support to executives and office staff, ensuring smooth day-to-day operations... ...the ACA. ~ Time off in accordance with local paid sick time laws. ~ Paid holidays,...
Local area
Hourly pay
Work at office
Shift work
Atrium
Riviera Beach, FL
19 hours ago
Administrative Assistant
...ambassador for designated Paley Institute physicians. The Administrative Assistant is primarily responsible for office and surgical scheduling and calendar management as... ...conditions. Serving children and adults from the local community, the United States and the world, the...
Local area
Work at office
Flexible hours
The Paley Institute
West Palm Beach, FL
2 days ago
Key Holder
...others.Requirements:Must be 21 years of age and comply with all local, state and company regulationsRequired to undergo a criminal background... ...holidays, evenings, and weekendsProficient in Microsoft office suite, POS, and inventory management software.This job description...
Local area
Work at office
Afternoon shift
Jungle Boys Florida
West Palm Beach, FL
2 days ago
Key Holder
...military or veteran status, prior criminal conviction or any other protected class in accordance with federal, state or provincial and local laws and ordinances. Accommodations will be provided as requested by candidates taking part in all aspects of the selection process....
Local area
Temporary work
Worldwide
Flexible hours
Night shift
Psycho Bunny
West Palm Beach, FL
5 days ago
Clerical/Admin - Administrative Assistant
...Administrative Specialist / Office ManagerThe Administrative Specialist / Office Manager supports project teams and internal departments by coordinating, reviewing, and processing business documentation and communications while overseeing the day-to-day operations of...
For contractors
Work at office
Flexible hours
Crom Corp
West Palm Beach, FL
19 hours ago
Court Reporter (Contract)
...Reporting and Transcription services company based out of the Washington, DC area with work across the country. Our clients include local, state and federal courts, the House of Representatives, Department of Defense and clients in the private sector. We are looking for...
Local area
Contract work
Flexible hours
Neal R. Gross & Company
West Palm Beach, FL
19 hours ago
Lead Patient Access Representative
...surgical procedures, conducts physician office/patient interviews, and explains hospital... ...degree in Business, Accounting, Medical Administration or related area preferred ~2 – 4 years... ...expertise to clients in more than 135 local regions nationwide. We help our clients...
Local area
Work at office
Shift work
Conifer Value
West Palm Beach, FL
1 day ago
Care Team Assistant
...serious illness.**What You’ll Do*** Perform administrative clerical duties for team such as filing,... ...messages in a timely manner; maintain office and team supplies.* Ensure information... ...amended (\"ADA\"), and applicable state and local laws. It is Empath Health's policy not...
Local area
Full time
Work at office
Monday to Friday
Empath Health
West Palm Beach, FL
19 hours ago
Office administrative assistant
$25 per hour
Office Administrative Assistant Location: West Palm Beach, FL Pay Rate: $25.00/hr + commission potential Type: Temp-to-Hire | Mon–Fri (10 AM – 5 PM flexible) Experience: 2+ years About the Role A premier commercial furniture provider in West Palm Beach is seeking...
Hourly pay
Permanent employment
Temporary work
Work experience placement
Work at office
Flexible hours
Shift work
Randstad
West Palm Beach, FL
19 hours ago
Office Administrative Assistant
$25 per hour
...Office Administrative Assistant Location: West Palm Beach, FL Pay Rate: $25.00/hr + commission potential Type: Temp-to-Hire | Mon–Fri (10 AM – 5 PM flexible) Experience: 2+ years A premier commercial furniture provider in West Palm Beach is seeking a polished, reliable...
Temporary work
Work at office
Flexible hours
Randstad
West Palm Beach, FL
1 day ago
Office Administrator
...Office AdministratorWe are seeking a full-time Office Administrator to support our office team in Palm Beach County. This role requires strong administrative, organizational, and technical skills, including proficiency in Microsoft Office and QuickBooks. The ideal candidate...
Full time
Work at office
Walker Property Services, LLC
Palm Beach Gardens, FL
2 days ago
Office Assistant
...Office Assistant Green Key resources is representing a large financial firm who is looking for a Temporary Office Administrative Assistant to join their team in WPB, FL. This is 100% onsite and is a temporary contract through the end of April 2023 - it may extend, but...
Temporary work
Work at office
Immediate start
Monday to Friday
Green Key Resources
West Palm Beach, FL
1 day ago
Office Assistant Float/Outpatient Clinic/Full-time Employment/South Florida
...Company: Harmony United Psychiatric Care Job Title: Office Assistant Float/Outpatient Clinic/Full-time Employment Job location... ...procedures, and regulatory requirements (e.g., HIPAA) in all administrative activities Compensation Excellent base compensation Productivity...
Full time
Work at office
Shift work
Harmony United Psychiatric Care
West Palm Beach, FL
1 day ago
Office Assistant
...Part-time office assistant for a small "Old Florida" style 18 Unit timeshare resort on Singer Island located in Palm Beach Shores... ...customer service Purpose The Office Assistant provides administrative support for the Resort, Board of Directors, General Manager, Regional...
Part time
Work at office
Flexible hours
Shift work
Weekend work
2 days per week
3 days per week
Capital Vacations
Palm Beach Shores, FL
19 hours ago
Psychiatric Office Assistant Internship/Outpatient Clinic (Certification Program)/West Palm Beach
...Psychiatric Office Assistant Internship/Outpatient ClinicCompany: Harmony United Psychiatric CareProgram Duration: 3 to 6 months (600 hours total)Schedule: Flexible, minimum 20 hrs/week with 10 hrs/day (Full office day)Location: West Palm BeachAbout Us: Harmony United...
Internship
Work at office
Flexible hours
Harmony United Psychiatric Care
West Palm Beach, FL
3 days ago

Do you want to receive more vacancies?

Subscribe and receive similar vacancies to Local Office Administrator. Be the first to apply!