Real Estate Finance Project Manager

Job Description

Job Description

Direct Counsel is seeking a Real Estate Finance Project Manager serves as a key member of the firm’s real estate finance practice, supporting attorneys in the management and execution of commercial real estate financing transactions.

Key Responsibilities :

Transaction Management

• Manage all aspects of transaction workflow from deal inception through closing and post-closing.

• Create, maintain, and update comprehensive closing checklists for real estate finance transactions.

• Monitor critical dates, deliverables, and transaction milestones to ensure timely completion.

• Coordinate the collection, review, and distribution of transaction documents among all parties.

• Track deal status and provide regular updates to attorneys and transaction teams.

Due Diligence Coordination

• Organize and manage legal, financial, title, survey, zoning, and property due diligence materials.

• Coordinate with clients, borrowers, lenders, title companies, consultants, and other transaction parties to obtain required diligence items.

• Maintain diligence trackers and identify outstanding items requiring follow-up.

• Review diligence submissions for completeness and escalate issues to attorneys as appropriate.

• Assist in identifying and resolving diligence deficiencies prior to closing.

Closing Process Support

• Prepare and manage closing checklists and closing calendars.

• Coordinate execution and delivery of loan documents and closing deliverables.

• Facilitate communication among transaction participants to ensure satisfaction of closing conditions.

• Track closing requirements and verify completion of all pre-closing obligations.

• Assist attorneys with preparation for closing calls and closing logistics.

• Coordinate with closing binder specialist for post-closing deliverables and maintenance of complete transaction records.

Client and Team Coordination

• Serve as a central point of contact for transaction-related communications.

• Schedule transaction meetings, diligence calls, and closing discussions.

• Foster effective communication among internal and external stakeholders.

• Work closely with team members post-closing for timely delivery of closing binders.

Process Improvement

• Develop and maintain standardized transaction management procedures and templates.

• Recommend improvements to diligence tracking, document management, and closing processes.

• Assist with implementation and optimization of legal technology and transaction management platforms.

Qualifications :

Education

• Bachelor’s degree required.

Experience

• Experience supporting commercial mortgage, construction loan, or other real estate finance transactions preferred.

• Prior experience in a law firm, title company, lender, or commercial real estate environment preferred.

Knowledge and Skills

• Exceptional organizational and project management skills.

• Ability to manage multiple transactions and competing deadlines simultaneously.

• Strong written and verbal communication skills.

• Proficiency with Microsoft Office Suite, and document management systems.

• High attention to detail and problem-solving capabilities.

• Ability to work independently while collaborating effectively with attorneys and clients.

Core Competencies

• Transaction Management

• Due Diligence Coordination

• Closing Administration

• Project Planning and Organization

• Risk Identification and Escalation

• Process Improvement

• Client Service Excellence

• Time Management

• Attention to Detail

Success Metrics

• Timely completion of transaction milestones and closings.

• Accuracy and completeness of closing checklists and diligence tracking.

• Reduction of closing delays and unresolved diligence issues.

• Attorney and client satisfaction.

• Effective management of multiple concurrent transactions.

• Quality and consistency of transaction reporting and documentation.

Compensation & Benefits

• Salary Range: $72,000 – $90,000 hourly (commensurate with experience).

• Comprehensive Benefits: 401(k), health, dental, vision, and full insurance package.

• Collaborative Environment: Join a team that values excellence, mentorship, and client success.