Program Support Specialist (Clerkship for Clinical Education Activities)

Program Support Specialist (Clerkship for Clinical Education Activities) Recruitment/Posting Title Program Support Specialist (Clerkship for Clinical Education Activities) Job Category Staff & Executive - Administrative & Support Department RWJ - Education Overview New Jersey’s academic health center, Rutgers Biomedical and Health Sciences ( RBHS ) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and six centers and institutes that focus on cancer treatment and research, neuroscience, clinical and translational research, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research. Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers. Our clinical and academic facilities are located throughout the state including New Brunswick, Piscataway, Newark, Scotch Plains, Somerset, Blackwood, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, University Hospital in Newark, and other affiliates. Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives. Posting Summary Rutgers, The State University of New Jersey, is seeking a Program Support Specialist for the Office of Education at the Robert Wood Johnson Medical School. Under the supervision of the Assistant Dean for Education and the direction of the discipline specific Clerkship Director, assists with the development, implementation and monitoring of educational programs within the department. Provides administrative and program support to the Clerkship/Elective/Sub-internship and Boot Camp Directors. Reports to Assistant Dean for Education. The Program Support Specialist for Clinical Education Activities will support to all departmental clinical activities: clerkships, electives, sub-internships, bootcamps departmental activities for physical diagnosis in PCM 2 New Brunswick Site, summative clinical skills assessment and departmental-specific activities in Introduction to the Clerkship Experience. Among the key duties of this position are the following: Provides administrative support to departmental Clerkship, Electives, Sub-internship and Boot Camp Directors and/or the Chief of Education Division as it pertains to all undergraduate clinical medical education activities. Liaison to students, faculty, residents, community faculty, affiliated sites and school administration for any issues or questions relating to the Clerkship, Electives, Sub-internships Boot Camp. Maintains and update web-based course platform ( AMP ) syllabus and related course material. Serves as first support contact for students with issues/problems relating to CATS and AMP . Prepares all student activity schedules for each clinical rotation, including weekly floor assignments, scrub sessions (if required), computer training, tutorial sessions, simulation sessions, and exam reviews. (150-190 students/year). FLSA FLSA Exempt Grade Grade 22S Salary Details Minimum Salary Minimum Salary 61512.000 Mid Range Salary Mid Range Salary 73603.000 Maximum Salary Maximum Salary 87239.000 Offer Information The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits (when applicable) Life insurance coverage Employee discount programs Position Status Position Status Full Time Working Hours Standard Hours Standard Hours 37.50 Daily Work Shift Daily Work Shift Day Work Arrangement Union Description Union Description HPAE 5094 Payroll Designation Payroll Designation PeopleSoft Seniority Unit Terms of Appointment Terms of Appointment Staff - 12 month Position Pension Eligibility Position Pension Eligibility ABP Qualifications Minimum Education and Experience Bachelor’s Degree in Business Administration, Social Science or a related field plus two (2) years of progressively more responsible administrative experience required. Equivalent experience, education and/or training may be substituted for the education requirements. Certifications/Licenses Required Knowledge, Skills, and Abilities Knowledge of excellent interpersonal and communication skills required. Proficiency in Microsoft Excel/Access required. Ability to coordinate new technology initiatives such as the Audience Response System. Facility with the Academic Management Platform and Clinical Activity Tracking System. Ability to embrace changes and new ideas, identify potential weaknesses of the new educational intervention and assure that the educational objectives are met. Must be able to manage multiple projects simultaneously and start new rotation tasks while finishing previous rotation duties. Preferred Qualifications Familiarity with clinical medicine/ terminology preferred. Physical Demands and Work Environment Physical Demands: Standing, sitting, walking, talking and hearing. No special vision requirements. Lifting up to 25lbs. Work Environment: Office and Clinic settings. Moderate noise. Special Conditions Posting Number Posting Number 26ST0731 Special Instructions to Applicants Regional Campus Regional Campus Rutgers Biomedical and Health Sciences (RBHS) Home Location Campus Home Location Campus Downtown New Brunswick City State State NJ Posting Open Date Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination. Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: Supplemental Questions Required fields are indicated with an asterisk (*). * Do you have Bachelors’ Degree in Business Administration, Social Science or a related field plus two (2) years of progressively more responsible administrative experience? Yes No Required Documents Resume/CV Optional Documents Cover Letter/Letter of Application In compliance with the Americans with Disabilities Act (ADA) and the New Jersey Law Against Discrimination (NJLAD), if you have a disability and would like to request an accommodation with regard to your access to and/or your participation in the application and selection processes (for example, the online application process or interviews), please call View phone number on click.appcast.io or e-mail us . Rutgers University is an equal access/equal opportunity institution. If you have trouble accessing this page because of a disability, please contact us at View phone number on click.appcast.io or via email at View email address on click.appcast.io . Rutgers University participates in the E-Verify program as required by law. Learn more about the E-Verify program . For technical assistance with the applicant tracking system (login, filling out your application, resetting your password, etc.) please contact the ROCS Help Desk at View phone number on click.appcast.io or View email address on click.appcast.io . To learn more about Rutgers University’s commitment to diversity and inclusion on its campuses. #J-18808-Ljbffr Rutgers University