Student Life and Events Office Assistant - FWS

Job Description

Job Description

Description:

Student Life and Events Office Assistant - FWS

Report to: Assistant Director of Student Life, Assistant Director of Events

Department: Student Life and Events

FLSA Status: Hourly, Non-Exempt

Max Hours Per Week: 20

JOB PURPOSE

This position provides student employees with hands-on experience in the operations of the Student Life and Events office while supporting the department through basic event planning, task management, administrative assistance, and office organization.

ESSENTIAL FUNCTIONS

• Assist with planning, coordinating, and executing Student Life events, conferences, intramurals, chapel-day tabling, and other assigned events.
• Support event logistics, including reservations, catering, supply orders, attendance tracking, setup, teardown, and post-event organization.
• Complete basic research, task tracking, and administrative follow-up for assigned events and projects.
• Coordinate with the Assistant Director of Events, Assistant Director of Student Life, Career and Ministry Coordinator, Spurgeon College, and other departments as needed to support event execution.
• Draft and send event-related communication, including campus-wide emails, welcome week messaging, Student Life event copy, conference emails, and other promotional content.
• Help coordinate weekly communication with the Student Leader team regarding upcoming events and responsibilities.
• Assist with event promotion across appropriate platforms, including social media, campus TVs, email, and other communication channels.
• Work with the Communications Department and media staff/interns to ensure events are promoted in a timely and effective manner.
• Assist with Student Leader communication, office hours, meetings, documentation, birthday gifts, and general team support.
• Work with the Assistant Director of Student Life to support RA communication, meetings, and related administrative needs.
• Help update and maintain Student Life documents, processes, and shared resources.
• Maintain the cleanliness, organization, and readiness of Student Life office spaces, closets, kitchen areas, event supplies, and storage areas.
• Track, organize, and maintain event-related inventory and supplies, including tablecloths and other reusable materials.
• Refill and monitor campus hospitality and care supplies, including feminine products.
• Write meeting minutes for assigned meetings.
• Create reservations, submit project requests, and assist with internal systems related to event and office operations.
• Consult with the full-time Student Life team on planning, priorities, and preparation for the academic year.
• Provide general administrative support to the Student Life team and assist with other duties as assigned.

QUALIFICATIONS / REQUIREMENTS

MUST BE A CURRENT STUDENT OF MBTS OR SPURGEON COLLEGE, AND

MUST QUALIFY FOR THE FEDERAL WORK STUDY PROGRAM VIA FAFSA

Qualifications and requirements include, but are not limited to:

• Christian with high integrity, currently pursuing a relationship with God
• High School Diploma Required (Some college experience preferred)
• Basic understanding of the Spurgeon College and MBTS educational experience
• Excellent communication skills, both written and verbal
• Able to show courtesy and wisdom in dealing with student issues
• Skilled in computer technologies, including Microsoft Office Suite (Word, Excel, Outlook)
• Able to multitask, analyze workload, and prioritize as necessary for the benefit of the department
• Able to take the initiative to complete the duties of the position without the need for direct supervision.
• Able to learn and utilize new skills and information to improve job performance and efficiency.
• Must be able to work independently, as well as part of a team
• Excellent communication skills, both written and verbal
• Must show a desire and willingness to learn
• Must possess a positive attitude
• Able to pass background screening, including driving record
• Eligible to work in the United States

WORKING CONDITIONS

• Normal business hours (M-F)
• Not to exceed 20 hours per week
• Shared office environment

PHYSICAL REQUIREMENTS

• Frequently required to sit or stand for periods of time at a desk or computer station
• Occasionally required to stand, walk, and reach with hands and arms.
• Able to lift and/or move up to 25 pounds.
• Specific vision abilities may include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• Frequently required to spend extended time on the phone

This job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties, or skills required for the position.

Midwestern Baptist Theological Seminary is an Equal Opportunity Employer

Midwestern Baptist Theological Seminary will reasonably accommodate qualified individuals with a disability so they may perform the essential functions of a job unless doing so causes a direct threat to these individuals or others in the workplace, and the threat cannot be eliminated by reasonable accommodation, or if the accommodation creates an undue hardship to the institution. Contact human resources (HR) with any questions or requests for accommodation.