Facilities Project Manager

Job Description

Job Description

Description:

Facilities Project Manager

Employment Type: Full Time
Supervisor: Chief Community Officer (CCO)
Location: Store Support Center

Job Description

The Facilities Project Manager is responsible for planning, coordinating, and executing capital improvement projects, facility upgrades, lifecycle replacement initiatives, remodels, resets, and facility-related projects across Theisen's Home • Farm • Auto.

This role serves as the bridge between Facilities, Operations, Store Planning, Finance, and external partners to ensure projects are delivered safely, on schedule, within budget, and in alignment with company standards. The Facilities Project Manager will lead project execution while helping develop long-term asset replacement strategies, facility standards, contractor networks, and capital planning processes that support Theisen's growth and operational excellence.

This position plays a critical role in maintaining and improving Theisen's stores, Distribution Center, Store Support Center, and other company facilities while supporting new store growth, remodels, acquisitions, and second-generation building takeovers.

Qualifications

• Bachelor's degree in Construction Management, Facilities Management, Engineering, Architecture, Project Management, Business, or related field; equivalent experience considered.
• 5+ years of experience managing commercial construction, facilities projects, capital improvements, or multi-site retail projects.
• Proficiency in CAD, Bluebeam, Procore or other building software for minor design adjustments. 
• Experience managing multiple projects simultaneously across different locations.
• Strong understanding of project planning, scheduling, budgeting, contractor management, and procurement.
• Ability to evaluate bids and provide cost-effective solutions.
• Strong organizational skills and attention to detail.
• Experience working with contractors, architects, engineers, municipalities, landlords, and utility providers.
• Valid driver's license and ability to travel approximately 25%.

Preferred

• Retail facilities or retail construction experience.
• Experience supporting remodels, acquisitions, store growth, and second-generation building conversions.
• Experience developing capital replacement programs and lifecycle asset plans.
• Knowledge of permitting, zoning, utility coordination, and occupancy requirements.
• PMP, CCM, FMP, CFM, or similar professional certifications.

Key Responsibilities

Capital Project Management

• Manage facility and capital projects from concept through completion, including planning, budgeting, bidding, scheduling, execution, and closeout.
• Lead assigned remodels, facility upgrades, resets, energy initiatives, and major repair projects across company locations.
• Support new store development and second-generation building takeovers in partnership with the Chief Community Officer and Facilities Maintenance Manager.
• Develop project scopes, schedules, budgets, and milestone plans.
• Monitor project progress and proactively address risks related to cost, schedule, quality, and operational impact.
• Provide regular project status reports and recommendations to leadership.
• Maintain accurate project documentation, including contracts, permits, drawings, schedules, budgets, and closeout materials.

Facilities & Asset Planning

• Partner closely with the Facilities Maintenance Manager to understand capital project needs and available internal resources.
• Develop and maintain long-term replacement strategies for major building systems.
• Create and maintain a 15-25 year HVAC lifecycle replacement plan.
• Develop and maintain roof assessment and replacement plans for all locations.
• Identify and prioritize major building repairs and capital replacement opportunities.
• Evaluate opportunities to improve facility performance, reduce operating costs, and extend asset life.
• Identify utility improvement opportunities, rebates, tax incentives, and energy-saving programs.

Bidding & Procurement

• Solicit, review, and compare contractor bids to ensure quality, consistency, and cost-effectiveness.
• Analyze proposals and make recommendations regarding scope, contractor selection, and budget impacts.
• Manage contractor selection and bidding processes for facility improvements and capital projects.
• Build and maintain a qualified network of contractors and vendors across existing and future markets.
• Establish preferred vendor relationships for key trades.
• Review and manage change orders, project invoices, and contractor performance.

Facility Standards & Specifications

• Develop, maintain, and update a company-wide Facilities Specification Book for remodels, capital projects, facility upgrades, and new construction support.
• Ensure consistency of facility standards across all company locations.
• Work with Store Planning and Operations to identify opportunities to improve facility functionality and customer experience.

Store Resets, Remodels & Growth Support

• Partner with Store Planning and Facilities to coordinate store resets and facility improvement initiatives.
• Support remodel planning and execution activities.
• Coordinate project activities with store leadership to minimize operational disruption.
• Assist with planning and execution of new store openings and acquisitions. 
• Lead team to layout & install our retail Lozier fixtures with a plan
• Support second-generation building conversions and occupancy preparation activities.

Vendor, Utility & Contractor Management

• Develop strong partnerships with contractors, consultants, architects, engineers, suppliers, and vendors.
• Hold vendors accountable for safety, quality, responsiveness, and project performance.
• Conduct contractor evaluations and maintain approved contractor lists.
• Support utility management efforts, including service coordination, rebates, credits, and optimization opportunities.
• Work with landlords, vendors, municipalities, and utility providers regarding maintenance and project needs.

Compliance & Safety

• Ensure projects comply with applicable building codes, safety requirements, permits, and company standards.
• Support contractor safety compliance and jobsite safety expectations.
• Assist with facility inspections and corrective action planning.
• Maintain organized records related to permits, inspections, warranties, and project documentation.

Leadership Expectations

• Demonstrate ownership and accountability for project outcomes.
• Effectively manage multiple projects and competing priorities simultaneously.
• Communicate proactively with leadership, store teams, contractors, and vendors.
• Balance quality, speed, cost, and long-term asset needs when making recommendations.
• Take a practical, solution-oriented approach to problem solving.
• Build strong cross-functional partnerships across the organization.
• Drive consistency, continuous improvement, and operational excellence.

Perform other duties as assigned

Required Knowledge, Skills, and Abilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and facilities management software.
• Strong analytical and critical thinking skills, with the ability to evaluate and prioritize tasks effectively.
• Excellent organizational and leadership abilities, including project management experience.
• Strong communication skills, both verbal and written, to interact effectively with internal teams and external partners.
• Knowledge of construction, safety codes, and maintenance best practices.
• High level of integrity and professionalism in handling confidential information.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to manage multiple priorities.
• Outstanding interpersonal skills, including enthusiasm, courtesy, empathy, and patience.
• Positive attitude and strong listening skills.

Physical Demands

Frequent physical demands include sitting, standing, walking, dexterity, and light grasping. Occasional physical demands include lifting up to 25 lbs., bending, stooping, reaching, kneeling, squatting, climbing stairs and firmly grasping. The employee is required to accept incoming calls and must be able to hear and speak. Specific vision abilities required by this job include vision adequate for the incumbent to perform the responsibilities and functions of the job efficiently. The associate must have the manual dexterity to manually operate and use a computer and other basic office equipment.

Work Environment and Working Conditions

This position will be performed inside a climate-controlled office facility. The noise level is low to medium and typical of an office environment. Potential hazards include electrical hazards. Atmospheric conditions are typical of an office environment and may include exposure to odors and dust.

Benefits

Part-Time and Full-Time Eligible:

• Competitive match on 401K
• PTO
• Holidays
• Birthday-off with pay
• Associate discount and many other benefits

Full-Time Also Eligible:

• Health insurance
• Dental insurance
• Vision insurance 
• Flexible spending accounts
• Short-term and long-term disability

Company Culture and Values

At Theisen's, our company culture is built on a foundation of respect, collaboration, and service to our communities. We believe in putting Customer First , working together as One Connected Team , and always finding ways to Give Back . These three pillars guide how we approach our work and interact with each other every day.

We are committed to fostering an inclusive and supportive environment where every associate is valued and encouraged to grow. At Theisen's, we strive to make a positive impact on our customers, our communities, and each other, creating a workplace where hard work, dedication, and innovation are celebrated.

Theisen’s is proud to be an Equal Opportunity Employer. We do not discriminate against any associate or applicant for employment based on race, color, sex (including pregnancy), age, national origin, religion, sexual orientation, gender identity, disability, status as a veteran, or any other federal, state, or local protected class.