Global Workplace Coordinator

Global Workplace Coordinator

Jazz Pharmaceuticals is a global biopharma company whose purpose is to innovate to transform the lives of patients and their families. We are dedicated to developing life-changing medicines for people with serious diseases often with limited or no therapeutic options. We have a diverse portfolio of marketed medicines, including leading therapies for sleep disorders and epilepsy, and a growing portfolio of cancer treatments. Our patient-focused and science-driven approach powers pioneering research and development advancements across our robust pipeline of innovative therapeutics in oncology and neuroscience.

The Global Workplace Coordinator supports facility management and manages front of house/site hospitality and day-to-day operations of the Jazz Pharmaceuticals office facility, ensuring the office environment supports collaboration, productivity, and safety. This position is site-based only and there may be a requirement to support other locations within your region, including working from that other location.

Essential Functions:

• Perform Visitor Management & Office bookings (desk & room bookings) tasks as required/necessary
• Proactively prepare meeting/collaboration rooms as required (e.g., layout)
• Monitors relevant mailboxes, forwarding and responding to emails as required
• Manage incoming calls as required
• Manage incoming and outgoing post & courier activity, includes to receive, sort, scan and distribute
• Manage office stock and supplies (e.g., meeting rooms, office equipment, sundries, snacks)
• Maintain and update Digital Signage displays
• Manage Security Access System Issue and disable security access cardkeys & run reports
• Maintain strict confidentiality regarding New Hires and Terminations notifications
• Execute on trained policies and procedures e.g., Health Authority inspections, other government, or regulatory unexpected events
• Collaborate with global peers to streamline ways of working, share lessons learned and best practices
• Support the facilitation of any on-site events and all that entails. May include light janitorial duties
• Assist with other Global Workplace Coordination work, as required e.g. Tracking, communicating, and compiling crucial EH&S Risk Assessments and associated risk management activities
• Liaising with Building Management/Security/Landlord Agreements, Purchase Orders and Finance process management
• Assistance with operational incident management documentation and reporting
• Working with FM companies, external vendors to log, track, close work order traffic
• Other EH&S projects and initiatives as needed

Required Knowledge/Skills/Abilities:

• Strong background in administration
• Knowledge of FM processes and practices
• Ability to prioritize and manage own workload
• Client/customer service focused, dedicated to meeting, and exceeding the expectations of internal and external customers
• Ability to problem solve
• Exceptional organizational skills
• Ability to create positive working relationships at all levels with internal and external stakeholders
• Proactive, flexible and hands-on (working outside of standard working hours may be required to meet business needs)
• Taking ownership for your output and results
• Engaging personality, with confidence in your abilities but a willingness to learn & improve
• Proficient computer skills including use of Microsoft Office 365 (including Outlook, Word, Excel, Power Point), Concur, Source to Pay, MS Teams and Zoom
• Obtain/maintain First Aid, Defibrillator and Fire Marshal certification (will be provided by Jazz Pharmaceuticals, if needed)

Jazz Pharmaceuticals is an equal opportunity/affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any characteristic protected by law.

For US based candidates only, Jazz Pharmaceuticals, Inc. is committed to fair and equitable compensation practices and we strive to provide employees with total compensation packages that are market competitive. For this role, the full and complete base pay range is: $48,000.00 - $72,000.00 Individual compensation paid within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, and other pertinent factors. The goal is to ensure fair and competitive compensation aligned with the candidate's expertise and contributions, within the established pay framework and our Total Compensation philosophy. Internal equity considerations will also influence individual base pay decisions. This range will be reviewed on a regular basis. At Jazz, your base pay is only one part of your total compensation package. The successful candidate may also be eligible for a discretionary annual cash bonus or incentive compensation (depending on the role), in accordance with the terms of the Company's Global Cash Bonus Plan or Incentive Compensation Plan, as well as discretionary equity grants in accordance with Jazz's Long Term Equity Incentive Plan. The successful candidate will also be eligible to participate in various benefits offerings, including, but not limited to, medical, dental and vision insurance, 401k retirement savings plan, and flexible paid vacation.