Office Assistant

Department : Administration – Dayton OR

Reports To: Operations Manager – West Coast

FLSA Status: Non-Exempt, Part-Time

Salary Range: $20 - $23.50 Hourly

Position Summary:

The Part-Time Office Assistant plays a key role in supporting the day-to-day operations of our Dayton, Oregon location. Serving as the first point of contact for visitors and callers, this position helps create a welcoming and professional experience while ensuring office administration, systems, and facility needs run smoothly.

This role is ideal for someone who enjoys a variety of responsibilities, thrives in an organized environment, and takes pride in supporting a team. The successful candidate will demonstrate strong organizational skills, professionalism, attention to detail, and the ability to balance multiple priorities while providing administrative and coordination support across the organization.

This is a part-time position offering a consistent schedule of three days per week, averaging 24 hours per week, providing flexibility and work-life balance while maintaining meaningful involvement with the team.

Essential Duties and Responsibilities:

• Greet and assist visitors; answer phones and direct inquiries professionally
• Manage incoming and outgoing mail, deliveries, and postage machine
• Maintain office supply inventory, order equipment, and coordinate with service vendors
• Assist with procurement processes including invoice coding and data entry
• Coordinate with stockroom personnel for supply needs and purchases
• Help organize and support company events, meetings, tours, and travel logistics (meals, signs, etc.)
• Maintain both digital and paper filing systems and general office documentation
• Support report distribution, record keeping, and general admin functions
• Travel occasionally to support consistency in procedures across locations
• Perform other administrative duties as assigned

Required Qualifications:

• Education or training in office or business administration, or proven experience in a similar administrative role
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, Teams)
• Strong time management and organizational skills
• Ability to multitask and apply proactive problem-solving skills
• Clear and professional communication abilities
• Valid driver's license with an insurable driving record

Preferred Qualifications :

• Bilingual English/Spanish
• Experience with purchasing or inventory software
• Familiarity with coordinating multi-site administrative tasks

Physical Requirements and Work Environment:

This position is primarily office-based but includes regular visits to nearby agricultural sites. Responsibilities include computer work, phone use, and maintaining physical and digital filing systems, which may involve reaching, bending, and organizing documents. Site visits may require walking on uneven terrain, exposure to outdoor weather conditions, and wearing appropriate PPE when needed. The employee may occasionally need to lift or carry materials up to 25 pounds.

Disclaimer: This job description is intended to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required. Duties, responsibilities, and activities may change at any time with or without notice. This description does not constitute a contract of employment, and the company reserves the right to revise or change job functions as needed to meet business needs. Offers of employment are contingent upon the successful completion of a background check

Bailey Nurseries is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, gender identity, or any other legally protected status. All qualified applicants will receive consideration for employment.

Employment with Bailey Nurseries is at-wil l and may be terminated at any time by either party, in accordance with applicable law.

If you need assistance or reasonable accommodation during the application process, please contact our HR team.

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Compensation details: 20-23.5 Hourly Wage

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