Administrative Assistant

Administrative Assistant - Corporate Operations Division Full time / Monday - Friday $17 - $19 per hour, depending on experience Position Summary Provides dedicated administrativesupport to the Corporate Operations Director, who oversees seven departmentsand seven properties. This role is focused on keeping the Director organized,informed, and operating efficiently, managing their calendar, correspondence,and day-to-day administrative needs. The ideal candidate is detail-oriented,professional, and comfortable working with technology including Microsoft Exceland AI productivity tools. Key Responsibilities Calendar &Scheduling Manage the Director’s calendar,schedule meetings, and coordinate appointments across departments andproperties Proactively identify andresolve scheduling conflicts before they impact the Director’s day Arrange logistics for theDirector as needed Email &Communications Monitor and manage theDirector’s inbox; draft, send, and organize professional email responses ontheir behalf Serve as a communicationbridge between the Director, department heads, property managers, and externalcontacts Ensure timely follow-up onoutstanding items Meetings &Follow-Up Prepare agendas andsupporting materials for the Director’s meetings Track action items andfollow up with appropriate parties to ensure deadlines are met Excel &Reporting Support Maintain and update Excelspreadsheets and trackers as directed by the Director (schedules, budgets,summaries) Compile and format datainto clean, presentation-ready reports for the Director’s review AI Tools &Productivity Use AI tools (such asChatGPT, Copilot, or Claude) to draft communications, summarize documents, andsupport research tasks Review and refine allAI-generated content before submission or distribution GeneralAdministrative Support Maintain organized digitalfiling systems and ensure documents are easy to locate and retrieve Process expense reports andassist with purchase requests or vendor correspondence as directed Handle sensitiveinformation with professionalism and discretion at all times Provide general day-to-dayadministrative support to keep the Director’s office running smoothly Qualifications High school diplomarequired; Associate’s or Bachelor’s degree in Business or related fieldpreferred 2–3 years of administrativeor office support experience; experience supporting a senior leader a plus Proficient in Microsoft Excelrequired (comfortable with formulas, tables, and basic data organization) Proficient in MicrosoftOffice Suite: Outlook, Word, PowerPoint, and Teams Experience using AIproductivity tools preferred Strong writtencommunication skills; able to draft professional emails and correspondence Highly organized withexcellent attention to detail and the ability to manage multiple priorities Discreet, dependable, andprofessional in all interactions #J-18808-Ljbffr Kaizen Lab Inc.