Assistant Project Manager

Job Title: Assistant Project ManagerJob Description

The Assistant Project Manager supports the CT Operations team in planning, coordinating, and delivering roadway safety and pavement marking projects across the region. This role focuses on project coordination, documentation, scheduling, and financial tracking to help ensure projects run safely, efficiently, and on time. You will work closely with Project Managers, field operations, and office staff to keep projects organized, information flowing, and stakeholders informed.

Responsibilities

• Support Project Managers in coordinating crews, equipment, materials, and daily work plans for roadway safety and pavement marking projects.

• Maintain organized project files and manage the flow of information across teams, including document control for RFIs, change orders, and other project records.

• Assist with building, updating, and monitoring project schedules, ensuring alignment with field operations and project milestones.

• Use project management and scheduling software accurately and consistently to track progress, resources, and timelines.

• Analyze project data to identify issues, track performance, and recommend process or operational improvements.

• Help manage project financials, including tracking costs, preparing and reviewing estimates, and supporting invoice preparation and processing.

• Assist with financial reporting and support the use of tools such as Sage or similar systems to maintain accurate project financial records.

• Perform administrative and tracking tasks to keep projects organized, including documentation, status updates, and follow-ups with internal and external stakeholders.

• Support project closeout activities, including final reporting, documentation, and ensuring all records are complete and properly archived.

• Communicate project progress, issues, and updates regularly to the Project Manager and relevant team members.

• Collaborate with field operations and construction teams to align project schedules and resources with on-site activities.

• Contribute to continuous improvement efforts by identifying opportunities to streamline processes, improve documentation, and enhance project coordination.

Essential Skills

• At least 3 years of experience as an Assistant Project Manager or in a closely related project coordination role.

• Bachelor’s degree required or strongly preferred.

• Experience in construction, civil, or construction-adjacent environments, particularly related to roadway operations or field-based project work.

• Hands-on project management experience, including coordination of field operations, scheduling, and document control.

• Proficiency with project management software and scheduling tools.

• Strong administrative and documentation skills, with attention to detail and accuracy.

• Experience with RFIs, change orders, invoicing, and basic project financial tracking and reporting.

• Proficiency with Microsoft Excel, Microsoft Teams, and the broader Microsoft Office suite.

• Ability to manage multiple priorities in a fast-paced, seasonally driven environment.

• Proactive, problem-solving mindset with the ability to anticipate needs and resolve issues independently.

• Strong communication and interpersonal skills, with the ability to work effectively with field and office teams.

• Scheduling management experience, including coordination of resources, timelines, and milestones.

• Familiarity with DOT-related work, civil projects, or similar regulatory environments.

• Experience using financial or construction management tools such as Sage or comparable systems.

Additional Skills & Qualifications

• Interest in roadway operations, pavement marking, or field-based construction projects.

• Experience in project coordination within construction, civil, or infrastructure projects.

• Background in document control, including organizing and maintaining project records and correspondence.

• Exposure to financial reporting and cost tracking in a project-based environment.

• Ability to collaborate with cross-functional teams and support continuous improvement initiatives.

• Comfort working in an environment with seasonal workload variations and required overtime.

• Strong organizational skills and the ability to maintain accurate records under time pressure.

• Alignment with a culture that values open communication, collaboration, and employee-driven improvement ideas.

Work Environment

This is a full-time, in-person role based within the CT Operations team, supporting roadway safety and pavement marking projects across the region. The position follows a seasonal schedule: during the off-season (January–March), you typically work around 40 hours per week, while the in-season period (March–December) involves 40+ hours per week with required overtime to support busy field operations. Core hours are 8:00 AM to 6:00 PM, Monday through Friday. You will work closely with both office and field staff, using tools such as project management software, Microsoft Excel, Microsoft Teams, Microsoft Office, and financial systems like Sage to coordinate schedules, documentation, and financials. The culture emphasizes a family-style, collaborative environment where cross-department communication is encouraged and every employee has a voice. Employees benefit from paid time off starting on day one, a 401(k) match, strong benefits, annual performance-based pay increases, and a companywide holiday shutdown from Christmas through New Year’s. Dress expectations support a professional, name-tagged environment that fosters approachability and open communication across all levels of the organization.

Job Type & Location

This is a Contract to Hire position based out of Fairfield, CT.

Pay and Benefits

The pay range for this position is $36.06 - $45.68/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Fairfield,CT.

Application Deadline

This position is anticipated to close on Jul 31, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.