Executive Assistant (Part-Time to Full-Time)

Job Description

Job Description

In-Office Position | Chelmsford, MA

Are you someone who thrives in a fast-paced environment where no two days look the same?

Our growing insurance agency is looking for an ambitious, organized, and adaptable team member who wants more than just a job—we’re looking for someone who wants to grow into a long-term career and become a key part of our leadership team.

This position will begin as a part-time, in-office role (approximately 24 hours per week across 3 days) with a clear path toward a full-time position as both the company and your responsibilities continue to grow.

What You’ll Be Doing

Every day will be different, but responsibilities may include:

· Recruiting and sourcing potential agents and team members

· Supporting agent onboarding and training processes

· Assisting with agent contracting and administrative support

· Providing ongoing support to our agents and leadership team

· Helping coordinate office operations and projects

· Working alongside our virtual assistant to help manage social media initiatives and content schedules

· Assisting with events, meetings, trainings, and special projects

· Helping improve systems and processes as our company continues to grow

Who We’re Looking For

This position is ideal for someone who:

Loves variety and enjoys wearing multiple hats

Learns quickly and adapts well to change

Is highly organized and self-motivated

Takes ownership and doesn’t need constant supervision

Communicates openly, honestly, and professionally

Enjoys helping people and being part of a team

Wants a career with long-term growth potential

Is comfortable working in a fast-paced, entrepreneurial environment

Is excited to grow as the company grows

Is solution-oriented and willing to figure things out

Works well independently and collaboratively

What Success Looks Like

Our goal is for this individual to become the owner of their position—not simply complete tasks.

We are looking for someone who wants to continually improve systems, contribute ideas, help drive growth, and become an integral part of our company’s future.

Qualifications

· Bachelor’s degree preferred (recent graduates encouraged to apply)

· Strong communication and organizational skills

· Ability to multitask and prioritize effectively

· Comfortable learning new technology and systems

· Professional, positive, and growth-oriented mindset

· Previous administrative, recruiting, customer service, operations, or marketing experience is a plus but not required

• Basic familiarity with GoHighLevel (GHL) is preferred
• Experience with CRM systems, social media scheduling tools, and project management platforms is a plus

What We Offer

· Clear growth path from part-time to full-time

· Opportunity for increased compensation as responsibilities expand

· Direct mentorship and training

· Collaborative and supportive team environment

· Ability to make a meaningful impact in a growing company

· A position that will evolve as you develop professionally

If you’re looking for a career where you can learn, grow, contribute, and build something meaningful alongside a growing company, we’d love to hear from you.

Bonus Points If You Have Experience With:

· GoHighLevel (GHL)

· Social media content scheduling

· Recruiting or talent acquisition

· Customer relationship management (CRM) systems

· Project coordination or operations support

· Insurance, financial services, or sales organizations