Senior Facilities Coordinator

Overview

Job Purpose

NYSE Texas is seeking a highly organized, detail-oriented Senior Facilities Coordinator to support a fast-paced and growing office. This role manages daily workplace operations to ensure an efficient, well-maintained office and a high-quality customer and employee experience.

The ideal candidate is proactive, reliable, and able to manage multiple priorities with minimal supervision.

Responsibilities

• Workplace Operations

• Conduct daily office walkthroughs; maintain cleanliness and organization

• Manage inventory and restock office and kitchen supplies

• Order supplies, process purchase orders, and track deliveries

• Set up and break down meeting rooms, including food and beverage support

• Identify and implement process improvements

• Support office events and special projects as needed

• Facilities & Vendor Management

• Respond to and resolve facility-related requests and issues

• Coordinate service calls, maintenance, and repairs

• Escort and supervise vendors and contractors onsite

• Maintain relationships with building management and service providers

• Perform light troubleshooting and coordinate equipment maintenance

• Employee & Office Support

• Work cross-functionally with IT, Multimedia, Events, and other internal teams

• Coordinate new hire setups (workstations, supplies) and office moves

• Assist with reception duties, including greeting guests and phone coverage

• Manage mail, packages, and deliveries

Knowledge and Experience

• 5+ years of facilities, office operations, or related experience

• Strong organizational skills with ability to manage multiple priorities

• Excellent communication and interpersonal skills

• Self-starter with ability to work independently

• Proficiency in Microsoft Office (Word, Excel, Outlook)

• Service-oriented with a proactive, “can-do” approach

• Flexible to support occasional after-hours or weekend needs

Physical Requirements

• Ability to lift/move supplies (up to ~30 lbs)

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Intercontinental Exchange, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to legally protected characteristics.