Executive Business Partner / Executive Administrative Partner

Location: Cupertino, CA (Hybrid) Duration: 12-Month Contract Pay Rate: $60.00/hour Overview Our client is seeking an exceptional Executive Business Partner to provide high-level support to senior leadership within a fast-paced and dynamic organization. This is a highly visible role requiring exceptional organizational skills, sound judgment, and the ability to manage complex priorities with professionalism and discretion. The ideal candidate thrives in environments where no two days are the same and takes pride in anticipating needs, solving problems proactively, and enabling leaders to operate at their highest level. As a trusted partner, you will serve as the operational backbone of the executive office, ensuring seamless coordination of schedules, communications, travel, meetings, and key business initiatives. Responsibilities Executive Calendar & Schedule Management Manage a complex and frequently changing executive calendar across multiple time zones. Balance strategic priorities, operational commitments, and business objectives while optimizing executive time. Proactively identify and resolve scheduling conflicts before they become issues. Coordinate logistics for leadership meetings, interviews, business reviews, staff meetings, and external engagements. Ensure executives are prepared for meetings with the appropriate materials, context, and briefing information. Coordinate workspace and facility needs across multiple office locations as required. Support access and logistical requirements necessary for daily business operations and travel. Travel & Logistics Coordinate all domestic and international travel arrangements, including flights, accommodations, transportation, and travel documentation. Create detailed travel itineraries that anticipate executive needs and minimize disruptions. Manage travel changes and last-minute adjustments with efficiency and professionalism. Process and reconcile expense reports accurately and in compliance with company policies. Executive Communications Serve as a key point of contact for internal and external stakeholders interacting with the executive office. Manage communication workflows and correspondence with a high level of professionalism and discretion. Draft, edit, and proofread executive communications, presentations, and business materials. Maintain confidentiality while handling sensitive information and business matters. Team & Office Operations Plan and coordinate leadership offsites, team meetings, all-hands events, and employee engagement activities. Manage logistics including venue coordination, catering, audiovisual support, agendas, meeting materials, and communications. Track action items, commitments, deliverables, and follow-up activities on behalf of leadership. Support operational processes that improve efficiency across the executive's organization. Stakeholder Partnership Build strong relationships across multiple teams and organizational levels. Collaborate with administrative partners, business leaders, and cross-functional stakeholders to ensure alignment and execution. Serve as a trusted representative of the executive office while maintaining professionalism and discretion. Required Qualifications 5–10 years of experience supporting C-suite, VP, SVP, or equivalent senior executives in fast-paced corporate environments. Exceptional calendar management experience involving complex, multi-time-zone scheduling. Strong written and verbal communication skills with the ability to create polished business correspondence and executive materials. Demonstrated ability to exercise sound judgment and maintain strict confidentiality. Exceptional organizational and prioritization skills with meticulous attention to detail. Proven ability to manage multiple competing priorities while maintaining accuracy and responsiveness. Proficiency with productivity, collaboration, and business applications, preferably within macOS and iOS environments. Strong problem-solving skills and the ability to work independently with minimal supervision. Preferred Qualifications Experience supporting executives within technology, innovation, or high-growth organizations. Experience providing support across broader leadership teams or organizational functions. Experience planning and coordinating large-scale meetings, events, and offsites with 50+ attendees. Experience working in highly matrixed and cross-functional environments. Strong project coordination and operational planning capabilities. What We're Looking For A service-oriented professional who takes pride in helping others succeed. A calm and adaptable presence who remains composed under pressure. Exceptional attention to detail and commitment to operational excellence. A trusted partner who builds relationships through professionalism, integrity, and reliability. A proactive self-starter who anticipates needs and takes initiative without waiting for direction. A positive, solutions-oriented mindset with a willingness to support projects and tasks of all sizes. Strong interpersonal skills and the ability to work effectively with diverse stakeholders at every level of the organization. Mathys+Potestio is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive workplace where all individuals are treated with respect and dignity. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, ancestry, citizenship status, disability, medical condition, genetic information, marital status, veteran status, military service, or any other characteristic protected by applicable federal, state, or local laws. #J-18808-Ljbffr Mathys-Potestio, LLC