Operations Support Associate

Operations Support Associate

Primary Purpose: The Operations Support Associate provides critical logistical and administrative support for the Transportation Department. This position primarily works with the Fleet/Shop Supervisor to complete parts runs, errands for the shop, and the district mail run. The Operations Support Associate also assists with data entry, errands for the Operations Supervisor, and occasional office duties as needed. In rare instances, this position may be asked to assist with bus routes as a substitute driver or monitor.

Qualifications: Education/Certification: Applicant must be at least 18 years of age High school diploma or GED (required) Valid Texas driver's license with an acceptable driving record (required) Ability to obtain and maintain district-mandated clearances (required)

Special Knowledge/Skills: Ability to read and interpret delivery schedules, maps, and routing instructions Ability to lift and carry mail, packages, and parts up to 50 lbs Proficient in data entry and basic office software (Microsoft Office, Google Suite, or equivalent) Ability to work independently and adapt to changing priorities Strong organizational, communication, and time management skills

Experience: One year of experience in a courier, delivery, logistics, or data entry role preferred Previous experience in a school district or public sector setting is a plus

Major Responsibilities and Duties: Logistics and Fleet Support (Primary Focus) 1. Work closely with the Fleet/Shop Supervisor to complete daily errands and deliver/pick up parts and supplies as needed. 2. Perform the district mail run, ensuring timely collection and delivery of mail, packages, and interdepartmental correspondence. 3. Run errands and provide logistical support for the Operations Supervisor as needed. 4. Safely operate a district vehicle and maintain cleanliness and service readiness of assigned vehicle. 5. Maintain records of parts runs, mail deliveries, and pickups, documenting any discrepancies. Administrative and Data Entry Support 6. Assist the Fleet Shop/Supervisor with data entry into inventory management and work order systems. 7. Provide support with tracking vendor orders, deliveries, and department expenditures. 8. Assist with office tasks as needed, including filing, scanning, and preparing reports or documents. Additional Duties 9. When necessary, assist with bus routes as a substitute driver or monitor. 10. Perform other duties as assigned to support efficient Transportation Department operations.

Supervisory Responsibilities: None.

Working Conditions: Mental Demands/Physical Demands/Environmental Factors Tools/Equipment Used: Standard office equipment, including computer and peripherals Posture: Repetitive hand motions, prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion: Frequent repetitive hand motions; frequent keyboarding and use of mouse Lifting: Moderate lifting (up to 50 lbs); stooping, bending, and reaching required Environment: Work is performed in an office setting; may require occasional irregular and/or prolonged hours. Frequent district-wide travel; occasional statewide travel for training Mental Demands: Maintain emotional control under stress; work with frequent interruptions The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.