Management Analyst, Associate*

Management Analyst

The anticipated hiring range will be $54,503 - $78,401. The City of Richmond, Department of Fire & Emergency Services is seeking a qualified candidate for the position of Management Analyst to manage and coordinate Payroll and Sworn Recruitment functions for the department. As a member of the Business Office Team the incumbent may be assigned to any of the below administrative functions. Primary responsibilities will include the area of Procurement and Payroll.

Procurement

• Ability to enter requisitions timely, coordinate with multiple stakeholders to execute all requirements necessary for the creation of Purchase Orders
• Forecast mid- and long-term purchasing needs of the agency to establish contracts that enable continuity of operations for purchases. (eg. IFB's, RFP's)
• Work with Agency Contract Administrators to ensure compliance.
• Attend all necessary DPS training and stay current on best procurement practices.
• Communicate lead times on purchase orders to keep agency informed on acquisition dates.
• Maintain integrity and professionalism in the day-to-day transaction of public business.

Payroll

• Collects, reviews, and enters employee time and attendance data to ensure accuracy and compliance with organizational policies and labor regulations.
• Audits timesheets and payroll records to identify discrepancies, correct errors, and maintain precise documentation.
• Processes payroll adjustments such as overtime, leave, shift differentials, retroactive pay, and special pay situations.
• Provides guidance to supervisors and employees on time entry procedures, payroll deadlines, leave policies, and system usage.
• Coordinates with HR, finance, and department leadership to resolve payroll issues, ensure timely pay distribution, and support reporting or audits.

Accounts Payable

• Receives, reviews, and verifies invoices for accuracy, proper documentation, and compliance with purchasing and financial policies.
• Reconciles accounts payable transactions, resolves discrepancies, and maintains organized financial records.
• Communicates with vendors and internal departments to address billing issues, clarify charges, and ensure smooth payment operations.

Grants:

• Supports month-end and year-end closing activities by preparing reports, tracking outstanding payables, and ensuring all invoices are properly recorded.
• Identifies, researches, and evaluates grant opportunities that align with departmental or organizational priorities.
• Coordinates with internal stakeholders and external agencies to track expenditures, maintain compliance, and support successful grant financial compliance.

Customer Service:

• Maintain excellent customer service with internal and external customers.
• Aid in processing FOIA requests and returning general inquiries timely.

This position is considered Essential Personnel, which means that the incumbent is required to work when the City is closed due to public emergencies, critical or hazardous conditions or inclement weather. Teleworking options will not be granted for this position during the first year of employment.