Legal Secretary

Benefits Vary Depending on the Status of the Position Details of the City of Northglenn's benefits program can be viewed here. Nature of Work This is specialized clerical, secretarial, and administrative work performed in support of municipal prosecution and legal operations. An employee in this class performs a variety of legal support functions requiring knowledge of court procedures, legal terminology, records management practices, and office administration. Work involves preparing legal documents, maintaining prosecutor case files, coordinating schedules, responding to routine inquiries, processing discovery requests, and facilitating communication among attorneys, court personnel, law enforcement agencies, victims, witnesses, and the public. Employees are expected to exercise discretion, maintain confidentiality, and perform work with a high degree of accuracy and attention to detail. Work is performed under the general supervision of the Court Supervisor and is evaluated through the quality, accuracy, and timeliness of work performed. Duties and Responsibilities Prepare summonses, subpoenas, continuances, motions, orders, correspondence, and other legal documents for attorney review and court processing. Respond to and process discovery requests in accordance with established procedures and attorney direction. Organize, maintain, and update case files to reflect current case status, court actions, and final dispositions. Screen, review, organize, and maintain police reports, supporting documentation, and related case materials. Coordinate court calendars, hearing schedules, attorney appearances, police officer appearances, witness scheduling, and related court activities. Perform court record and case record research using established records systems (FullCourt, Records Enterprise, Powertime) and other databases. Maintain electronic and physical filing systems, including legal records, court files, correspondence, and related documentation. Review incoming mail, court notices, filings, and correspondence and route materials to appropriate personnel. Draft routine correspondence and standardized legal documents for review and approval. Respond to public inquiries regarding court procedures, case status, records requests, and departmental processes consistent with established policies. Serve as a liaison between prosecutors, court personnel, law enforcement agencies, City staff, victims, witnesses, and the public. Assist with records management, document retention, and file archiving in accordance with applicable retention schedules. Maintain confidentiality of sensitive information, attorney work product, criminal justice records, and privileged communications. Create reports, statistical summaries, tracking logs, and administrative records related to prosecution and court activities. Provide general administrative support including scheduling meetings, maintaining calendars, ordering supplies, processing invoices, and preparing correspondence. Perform related duties as assigned. Knowledge, Skills, and Abilities Knowledge of legal terminology, court procedures, records management practices, and office administration. Knowledge of municipal court operations and prosecution processes. Knowledge of modern office practices, business English, grammar, punctuation, and document preparation. Ability to prepare and maintain accurate legal records and files; organize work, manage multiple priorities, and meet established deadlines; communicate effectively with attorneys, judges, court personnel, law enforcement agencies, City employees, and the public; maintain confidentiality and exercise sound judgment when handling sensitive information; learn and utilize case management systems, electronic filing systems, and related software applications. Skill in the operation of computers and standard office equipment. Education and Experience Graduation From High School Or Equivalent And Two (2) years of specialized training in legal secretarial studies, legal administration, criminal justice, office administration, or related field. OR Four (4) years of progressively responsible legal, court, prosecution, or related administrative support experience. OR Any equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities. Desirable Qualifications Experience supporting a municipal prosecutor, city attorney, district attorney, municipal court, or law enforcement agency. Experience with court case management systems and electronic filing systems. Experience processing subpoenas, discovery requests, legal filings, and court documents. Experience in a municipal government environment. Supplemental Information This position performs legal secretarial and prosecution support functions but does not provide legal advice, perform independent legal analysis, represent parties in court, or exercise authority reserved to licensed attorneys. This is a non-exempt position (eligible for overtime compensation). Position may not include all of the duties listed nor do the listed examples include all duties which may be found in positions of this class. Attendance is an essential function of the job. This is sedentary office work; exerting up to ten pounds to lift, carry, push, pull or move objects. Hiring Range: $25.22 - $29.00/hr. Benefits Regular Full Time (40 hr): Eligible for full benefit package including medical, dental, life and LTD insurance; pension and general leave and optional benefits. Regular Part‑Time 30+ (30+ hr): City pays contribution toward employee only medical and dental insurance. Employee can pay the difference to cover spouse and/or children. Life & LTD insurance coverage is provided. Employee participates in the City’s pension plan and the City contributes to the plan. Employee accrues general leave on a pro‑rated basis and optional benefits. Regular Part‑Time 20+ (20+ hr but less than 30 hr): City pays contribution toward employee only medical insurance. Employee accrues general leave on a pro‑rated basis and the City pays 3.75% toward deferred compensation and optional benefits. Regular Part‑Time ( Part‑Time (No Benefits): Not eligible for benefits; pays 7.5% toward deferred compensation. Seasonal/Temporary: Not eligible for benefits; pays 7.5% toward deferred compensation. #J-18808-Ljbffr