Executive Assistant

Job Description

Job Description

About the Role:

Join Surya Nature Inc. as an Executive Assistant and become an important part of our team in The Woodlands, TX. This role supports the CEO, General Manager, and multiple departments, including Sales, Finance, Marketing, and Operations.
The ideal candidate is highly organized, dependable, detail-oriented, and comfortable handling a variety of administrative and business support tasks in a fast-paced environment. This position requires professionalism, strong follow-up skills, and the ability to communicate with internal team members, customers, vendors, and business partners.

Responsibilities:

• Manage executive calendars, appointments, meetings, travel arrangements, and itineraries.
• Prepare, organize, and maintain reports, correspondence, records, and internal documents.
• Act as a liaison between executives, departments, customers, vendors, brokers, and external business partners.
• Coordinate meetings, including scheduling, logistics, agendas, and follow-up on action items.
• Provide administrative support to the CEO, General Manager, Sales, Finance, Marketing, and Operations departments.
• Answer and direct phone calls in a professional and courteous manner.
• Assist with customer orders, order entry, RMA processing, credit memos, and related follow-up.
• Enter invoices and other financial documents into NetSuite.
• Support sales and marketing activities as needed.
• Track pending tasks, follow up with appropriate departments, and help ensure smooth office operations.
• Maintain confidentiality and handle sensitive information with professionalism and discretion.
• Perform other administrative duties as assigned.

Requirements:

• Previous experience as an Executive Assistant, Administrative Assistant, Office Assistant, or similar administrative role preferred.
• Strong organizational, time-management, problem-solving, and follow-up skills.
• Excellent written and verbal communication skills, with professional phone etiquette and strong customer service skills.
• Strong attention to detail and accuracy.
• Ability to work independently, prioritize tasks, and support multiple departments in a fast-paced environment.
• Basic understanding of invoices, orders, credits, and customer service processes preferred.
• Experience with NetSuite or similar ERP/accounting software is a plus.
• Proficiency in Microsoft Office Suite, email, calendars, and general computer systems.
• Ability to handle confidential and sensitive information with professionalism and discretion.
• Positive attitude, reliability, and willingness to learn.

Job Type : Full-time
Schedule : Monday to Friday, 8:30 AM to 4:30 PM
Work Location: The Woodlands, TX office
Compensation :$49,000.00 per year
Benefits:

• Health insurance
• 401(k) retirement savings plan
• 10 days of paid time off (PTO) annually, available after twelve (12) months of continuous employment
• 5 sick days per year, which do not roll over from one year to the next
• Two (2) weeks of paid vacation during the company’s end-of-year holiday period, subject to the company’s holiday schedule and operational needs

About Us:

Surya Nature Inc. is a beauty and wellness company dedicated to natural, sustainable, and high-quality products. We work with retailers, distributors, customers, and business partners across the United States. Our team values professionalism, collaboration, reliability, and a commitment to supporting the company’s continued growth.