Escrow Assistant

Position Overview

We are seeking a detail-oriented Escrow Assistant to provide administrative and transaction support throughout the closing process. This role works closely with lenders, real estate professionals, buyers, sellers, and internal team members to ensure files are processed accurately, deadlines are met, and transactions move efficiently from opening through post-closing activities.
Key Responsibilities

• Provide comprehensive administrative and operational support for transaction processing activities.
  
• Prepare and distribute introductory correspondence, confirmation notices, and stakeholder communications.
  
• Request and coordinate third-party reports and supporting documentation required for transactions.
  
• Obtain, review, and update payoff statements, assumption information, and related financial documents.
  
• Process incoming funds and prepare applicable transaction receipts and records.
  
• Coordinate electronic fund transfers and communicate payment instructions to relevant parties.
  
• Track and resolve outstanding documentation and compliance requirements.
  
• Assemble and deliver completed lending and financing packages to financial institutions and stakeholders.
  
• Assist with financial reviews, reconciliations, and transaction audits as needed.
  
• Support office leadership with administrative and operational projects.
  
• Initiate and maintain transaction records for refinancing and ownership transfer activities.
  
• Coordinate with lenders, insurance providers, property stakeholders, and service vendors to gather required information.
  
• Schedule appointments, signings, and transaction-related meetings among all parties.
  
• Prepare distribution packets, closing documentation, and transmittal materials.
  
• Support senior transaction specialists with funding, disbursement, and documentation activities.
  
• Monitor inspection requests, vendor reports, and other required due diligence items.
  
• Respond to inquiries regarding transaction status, process requirements, and documentation needs.
  
• Maintain accurate records and close completed or canceled files in accordance with company procedures.
  

Post-Transaction Support Duties

• Review transaction files to verify accuracy and consistency of key information, including property details, purchaser information, and supporting documentation.
  
• Prepare and distribute finalized transaction packages, ensuring all required signatures and documents have been obtained.
  
• Coordinate recording and filing of documents with applicable governmental and regulatory agencies.
  
• Generate and distribute ownership, lender, and related transaction documentation.
  
• Prepare supplemental documentation and amendments when required.
  
• Maintain tracking and organization of active and completed transaction files.
  
• Provide administrative support to office management and department leadership.
  
• Assist with accounting-related functions, including maintenance of departmental funds and office resources.
  
• Deliver exceptional customer service by interacting with financial institutions, buyers, attorneys, agents, insurance representatives, and other stakeholders.
  

Qualifications

• Associate degree, vocational certification, or equivalent post-secondary education preferred.
  
• Minimum of 6 months to 1 year of experience in transaction coordination, mortgage operations, lending support, real estate administration, legal support, financial services, or a related field.
  
• Equivalent combinations of education, training, and professional experience will be considered.
  

Benefits

• Medical, dental, and vision insurance.
  
• 401k retirement account.
  

Pay Details: $22.00 to $26.00 per hour

Search managed by: Matthew Nolan


Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.


Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.