Accounts Receivable Specialist at Hire Point Recruiting in Madison, New Jersey

Accounts Receivable Specialist

The Accounts Receivable Specialist will be responsible for managing client accounts, supporting collection efforts, maintaining accurate payment records, and assisting with cash application activities. This role plays a key part in ensuring timely collections, resolving payment discrepancies, supporting month-end reporting, and maintaining strong relationships with both external contacts and internal stakeholders. The ideal candidate is detail-oriented, organized, and capable of managing multiple priorities in a fast-paced environment.

Employment Type: Full-Time, Permanent

Work Schedule: Hybrid (1-2 Days In-Office Per Month)

Base Salary: $65k - $75k

Key Responsibilities:

• Manage an assigned portfolio of accounts and monitor aging reports to identify outstanding balances and collection priorities.
• Contact clients by phone, email, and written correspondence to facilitate timely payment of outstanding invoices.
• Investigate and resolve payment discrepancies, short payments, unapplied cash, and billing-related issues.
• Collaborate with internal departments to resolve disputes, address billing concerns, and remove obstacles impacting payment collection.
• Escalate delinquent accounts when appropriate and provide recommendations for resolution.
• Post and apply payments, including checks, ACH transactions, wire transfers, lockbox receipts, and other electronic payments.
• Review remittance information and accurately apply cash receipts to accounts and open invoices.
• Research unidentified payments and work with internal teams and external contacts to obtain missing remittance information.
• Reconcile cash receipts to bank activity, account balances, and internal system records.
• Reconcile accounts and support month-end accounts receivable close and reporting activities.
• Maintain detailed records of collection activities, communications, payment commitments, and account status updates.
• Provide account statements, invoice copies, credit documentation, and other supporting materials as needed.
• Monitor portals and review invoice status to identify and resolve issues affecting payment timing.
• Prepare recurring reports related to collections performance, aging balances, cash activity, and cash forecasting.
• Support audit requests and maintain organized documentation related to account activity, collections, and cash receipts.
• Identify opportunities to improve collections processes, cash application procedures, internal controls, and account maintenance practices.

Qualifications:

• Bachelor's degree in Accounting, Finance, Business, or a related field preferred.
• 5+ years of experience in accounts receivable, collections, cash application, or a related finance function.
• Experience working with ERP systems and accounts receivable workflows.
• Experience posting cash receipts, reviewing remittance details, and resolving unapplied cash or payment exceptions preferred.
• Proficiency with Microsoft Excel, Word, Outlook, and other business applications.
• Strong analytical skills with the ability to research payment discrepancies, reconcile accounts, and prepare reports.
• Effective problem-solving and dispute resolution abilities.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication skills.
• Self-motivated with a strong sense of ownership, urgency, and accountability.
• Ability to work independently while collaborating effectively within a team environment.