Administrative Assistant to the Division Chief - Operations Services

Position Title: Administrative Assistant to the Division Chief (AA-III) Division: Assigned Division Reports To: Chief of Assigned Division Salary Schedule: AS4 Days Worked: 240 Days FLSA Status: Non-Exempt Perform a variety of complex clerical, technical, and administrative duties to maintain the effective and efficient operation of the Division. Essential Duties Independently plan and coordinate executive support functions for the Division Chief; protect the confidentiality of HCS issues, stakeholder records, and District information. With minimum supervision, perform experienced clerical, technical, and administrative duties, including special projects, special program activities, managing calendars, data entry, record keeping, records research, and document processing; assure compliance with financial and legal requirements, and HCS policies and procedures; duties may vary according to job assignment. Support the relationship between HCS and the general public by demonstrating courteous and cooperative behavior when interacting with stakeholders, visitors, and District staff. Assist in preparing and maintaining the Division’s budget; create spreadsheets, monitor revenue and expenditures. Receive and respond to inquiries and concerns from the public; refer problems to the appropriate staff person for resolution. Interact and communicate effectively with various groups and individuals such as the immediate supervisor, Superintendent, other District administrators and staff, school administrators and staff, co-workers, students, parents, outside government/business/community agencies, sales representatives, service/repair persons, and the general public. Lead and support other clerical staff, as assigned. Perform various clerical duties such as scheduling, answering phones, and assisting visitors. Provide exceptional customer service on a daily basis and maintain professional practices. Perform other duties as assigned. Qualifications High School Diploma or state-approved high school equivalency (HSE), required. Three to five years of clerical experience, or an equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities required. Exceptional computer/technical skills, including the use of Microsoft Office programs, Microsoft Outlook, and Google Docs and Google Drive. Ability to work well with students, parents, staff, and the community. Exceptional integrity, commitment to confidentiality, excellent character, and strong professional reputation. Ability to abide by the Georgia Professional Standards Code of Ethics for Educators. Ability to be regularly, predictably, and reliably at work. Ability to be present at the physical worksite. Ability to perform tasks involving prolonged periods of standing, walking, and sitting. Ability to perform routine physical activities such as bending and lifting/pushing/pulling up to 50 pounds. Vision, hearing, written, and verbal communications are essential factors in performing required tasks. #J-18808-Ljbffr Henry County Schools