Payroll and Benefits Coordinator

Payroll and Benefits CoordinatorCompile and prepare regular district payroll, including related reports and deposits. Work under moderate supervision to ensure accurate and timely preparation of payroll records according to prescribed procedures and regulations.Coordinate the employee benefits program for the district. Maintain records and provide assistance to employees to ensure effective use of benefits.Education/Certification:High school diploma or GEDRelevant TASBO certifications preferredSpecial Knowledge/Skills:Knowledge of payroll accounting proceduresKnowledge of administration of employee benefits programs and applicable lawsAbility to maintain accurate and auditable recordsAbility to interpret and disseminate insurance and benefits information to individuals and groupsAbility to work with numbers in accurate and rapid manner to meet established deadlinesAbility to use software to develop spreadsheets, databases, and do word processingEffective organizational, communication, and interpersonal skillsExperience:2 years of experience in benefits administration, insurance administration, and/or related fieldMajor Responsibilities and Duties:Payroll AccountingDirect and control payroll preparation and production, including regular, special, and supplemental payrolls. Ensure adherence to standards and procedures, and take steps to correct problems, delays, and inaccuracies.Develop and implement payroll procedures to ensure timely processing of payroll and the applicable payment of all benefits and payroll deductions.Prepare accurate district payroll for distribution to employees following established procedures.Receive and audit time sheets for all district employees. Calculate employee wages, salaries, hours worked, overtime pay, and determine withholdings, deductions, and net pay.Balance payroll earnings and deductions; initiate related transfers of funds and deposits.Maintain district payroll registers, employee payroll information, and other original documentation in an orderly and accurate manner in accordance with state, federal, and district requirements.Data EntryPrepare and post all payroll changes including payroll deductions, salary changes, termination, and new employee information.Records and ReportsCompile, maintain, and file all reports, records, and other documents as required including maintaining payroll and related files such as payroll records, absent-from-duty reports, and service records.Prepare and submit payroll reports and forms including, but not limited to those required by Internal Revenue Service, Texas Workforce Commission, Texas Retirement System, Medicare, and Workers' Compensation Commission.OtherWork cooperatively with the human resources department, principals, department heads, campus and department secretaries, and employees to ensure accuracy of information reported. Resolve payroll problems and inquiries.Respond to requests from financial institutions regarding verification of employment.Maintain confidentiality of information.Follow district safety protocols and emergency procedures.Benefits AdministrationAdminister employee benefit programs such as group health insurance, dental, life, and medical reimbursement.Handle employee benefit inquiries and complaints to ensure quick, equitable, and courteous resolution. Act as liaison between employees and the District's third party administrator.Assist in conducting benefits orientation meetings, enrollment of new employees in benefit plans, and provide assistance with any needed changes during the plan year.Assist with annual open enrollment process, including making group presentations and preparing, distributing, and receiving materials and forms. Process all employee benefit enrollment and change forms within required time limits to meet payroll deadlines.Records, Reports, and CorrespondencePrepare and verify monthly premium statements for all group insurance policies. Balance and submit billing statements to accounting for payment.Compile, maintain, and file all reports, records, and other documents as required.Maintain confidentiality of information.Supervisory Responsibilities: None.Mental Demands/Physical Demands/ Environmental Demands:Tools/Equipment Used: Standard office equipment including personal computer and peripheralsPosture: Prolonged sitting. Occasional bending/stooping, pushing/pulling, and twistingMotion: Repetitive hand motions including frequent keyboarding and use of mouse. Occasional reachingLifting: Occasional light lifting and carrying (less than 15 pounds)Environment: May work prolonged or irregular hoursMental Demands: Work with frequent interruptions, maintain emotional control under stress