Patent Specialist - Full Remote

Fully Remote position. Candidates located in Virginia, Missouri, Michigan, and Texas are preferred.

Position Summary

We are seeking an experienced Patent Prosecution Legal Assistant to support a busy Intellectual Property practice. The ideal candidate will have 4-6 years of patent prosecution experience and a strong understanding of USPTO procedures, patent filings, docket management, and intellectual property administration. This role requires exceptional attention to detail, organizational skills, and the ability to manage multiple deadlines in a fast-paced legal environment.

Responsibilities

• Prepare, file, and maintain U.S. patent prosecution documents with the USPTO
• Manage patent portfolios and monitor critical deadlines using docketing systems
• Prepare and file Information Disclosure Statements (IDS), Powers of Attorney, Assignments, Declarations, and other patent-related documents
• Coordinate domestic and foreign patent filings with attorneys, clients, and foreign associates
• Review correspondence from the USPTO and ensure timely responses and filings
• rack patent applications through all stages of prosecution
• Maintain electronic and physical client files, ensuring accuracy and compliance
• Assist attorneys with patent application preparation, filing, and prosecution matters
• Prepare reporting and status updates for clients regarding patent portfolios
• Process and track maintenance fees, annuities, and related deadlines
• Conduct conflict checks and assist with opening new matters
• Support attorneys with administrative and legal support functions as needed

Qualifications

• 4-6 years of patent prosecution legal assistant experience required
• Experience supporting patent attorneys in a law firm or corporate legal department
• Strong knowledge of USPTO filing procedures and patent prosecution workflows
• Experience with patent docketing systems such as CPI, Anaqua, FoundationIP, Patricia, or similar platforms
• Familiarity with domestic and foreign patent filings
• Experience preparing and filing IDSs, Assignments, Declarations, and related patent documents
• Proficiency with Microsoft Office Suite, including Word, Outlook, and Excel
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to manage competing priorities and deadlines
• High level of accuracy and attention to detail

Preferred Qualifications

• Experience supporting a high-volume intellectual property practice
• Knowledge of patent portfolio management and maintenance fee tracking
• Experience working with international associates and foreign filing procedures
• Associate's degree, bachelor's degree, or paralegal certificate preferred