Construction Project Coordinator

POSITION SUMMARY
The Construction Project Coordinator provides administrative and operational support to the Construction Department by coordinating project documentation, managing communications, maintaining compliance records, and assisting with project scheduling and estimating. This role requires excellent organizational skills, attention to detail, and the ability to work effectively with customers, vendors, technicians, and internal teams to ensure projects are completed efficiently.
ESSENTIAL FUNCTIONS

Reasonable Accommodations Statement

To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.

Essential Functions Statements

Essential Duties and Responsibilities

• Prepare, review, and finalize project quotes and proposals for the Construction Department.
• Maintain and verify employee state licenses, certifications, and other required credentials to ensure compliance with company and regulatory requirements.
• Perform accurate data entry and maintain project information using Microsoft Excel and other company software.
• Serve as a point of contact for customers, vendors, and field technicians by addressing questions, resolving concerns, and facilitating effective communication.
• Coordinate project documentation, contracts, permits, and other administrative records.
• Maintain organized filing systems, both electronic and paper, ensuring documents are accurate, current, and easily accessible.
• Assist with scheduling, tracking project progress, and updating project records.
• Support department managers with administrative tasks and special projects as needed.
• Monitor deadlines and follow up on outstanding documentation to keep projects moving forward.
• Perform other duties as assigned.

Qualifications

• High school diploma or equivalent required; associate degree in business, construction management, or a related field preferred.
• Minimum of 2 years of administrative or project coordination experience, preferably in the construction industry.
• Proficiency in Microsoft Office Suite, particularly Excel, Outlook, and Word.
• Strong organizational, multitasking, and time management skills.
• Excellent written and verbal communication skills.
• Ability to work independently while managing multiple priorities in a fast-paced environment.
• Strong attention to detail and problem-solving abilities.
• Experience with construction management software is a plus.

Knowledge, Skills, and Abilities

• Ability to maintain confidentiality and handle sensitive information professionally.
• Strong customer service and interpersonal skills.
• Ability to work collaboratively with cross-functional teams.
• Knowledge of construction terminology, licensing requirements, and project documentation is preferred.
• Ability to adapt to changing priorities and deadlines.

Work Environment:

Typical busy office environment.

• Illinois Oil Marketing Equipment provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

• Safety Sensitive Functions-This position is deemed Safety Sensitive since a person improperly performing the essential or marginal functions of the job would constitute a threat to the health and safety of the employee, the employee's co-workers, and/or the public at large.

• Starting Pay: $22.00 - $24.00 per hour