Senior Administrative Coordinator, Division of Mission

This position within the Division of Mission will provide administrative support to both the Office of Mission Engagement and the Center for Ignatian Spirituality. The role assists two distinct but collaborative units in advancing their respective programs and communications, primarily serving faculty and staff. Responsibilities Provide staff support to the Executive Director for Mission Engagement and the Director of the Center for Ignatian Spirituality by planning and scheduling appointments and updating, organizing, and maintaining their calendars. Provide a welcoming and responsive office unit for administrators, faculty, staff, and visitors. Maintain decorum and confidentiality when working with university and outside constituents. Serve as a liaison between the Office of Mission Engagement, the Center for Ignatian Spirituality, and campus partners. Review and edit written messages and documents composed by the Executive Director and the Director; compose appropriate announcements for internal and external distribution. Manage and produce written and visual content for communications of the Office of Mission Engagement and the Center for Ignatian Spirituality, which may include email, web, social media, and print. Maintain and update distribution lists and records. Arrange production and campus distribution of print materials. Maintain and provide accurate budget documentation and reporting for the Office of Mission Engagement and the Center for Ignatian Spirituality. Make purchases, pay invoices, and authorize reimbursements and payments. Monitor and reconcile expenses via Workday. Produce reports and spreadsheets as needed. Coordinate events and meetings for both units, including scheduling meetings, reserving locations, coordinating with Conference & Event Services and ITS, ordering meals, and providing on‑site support. Assist in planning and staffing university events sponsored by the Office of Mission Engagement or the Center for Ignatian Spirituality, including retreats and workshops. Provide staff support at presentations by the Executive Director and Director and for other programs sponsored by their offices. Perform deliveries around campus, as needed. Take notes and draft minutes for selected committee meetings. Perform other duties as assigned or requested. Expectations Exhibit behavior that supports the mission, vision, and values of the university, including LMU’s commitment to diversity. Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct. Demonstrate a commitment to outstanding customer service. Qualifications Typical a Bachelor’s degree or equivalent experience. Minimum 4 years of administrative support experience, preferably in an academic environment. Ability to perform complex administrative work independently and efficiently; manage multiple conflicting priorities; compose clear, comprehensive reports and keep accurate records; maintain professionalism, confidentiality, and timeliness in oral and written communication. Familiarity with Jesuit, Catholic higher education is preferred. Experience of Ignatian Spiritual Exercises highly desirable. Demonstrated excellence in communication skills, both written and oral. Demonstrated computer competency, e.g., use of content‑management system for university websites; familiarity with Microsoft Office (Word, Excel, Power Point, Publisher, Outlook, Teams); familiarity with social media platforms; familiarity with basic graphic design platforms (e.g., Photoshop, Adobe Express, Canva). Ability to learn new computer applications under the provision of employer‑provided training. Compensation Staff Regular Salary range: $25.87 – $32.31 per hour, commensurate with education and experience. Please note that this position may not be eligible for visa sponsorship now or in the future. Application Requirements Cover Letter Resume EEO Statement Loyola Marymount University is an equal employment opportunity employer and prohibits unlawful discrimination on the basis of race, religious creed (including religious dress and grooming practices), color, national origin (including language and language use restrictions), ancestry, disability (mental and physical) including HIV and AIDS, legally protected medical condition (cancer‑related or genetic characteristics), denial of Family and Medical Care Leave, marital status, sex (including pregnancy, childbirth, breastfeeding or related medical condition), gender, gender identity, gender expression, age 40 or over, military or veteran status, sexual orientation, genetic information or any other bases protected by federal (including but not limited to TitleVI and TitleVII of the Civil Rights Act of 1964, TitleIX of the Education Amendments of 1972, Section504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990), state or local law. The University does not discriminate on these bases, or any other basis protected by law, in the administration of any of its education or admissions policies, scholarship or loan programs, athletics, and other school‑administered policies and programs, or in its employment policies and practices. All University policies, practices, and procedures are administered in a manner consistent with LMU's Jesuit identity and character. To learn more about the University's Statement of Non‑Discrimination policy and related grievance procedures, click here. To report questions or concerns about sex‑based discrimination, please contact View email address on click.appcast.io or View phone number on click.appcast.io. To learn more about Federal & State Employment Notices, click here. #J-18808-Ljbffr