Construction Billing Specialist

Accounts Receivable SpecialistMBD is seeking a highly organized, detail-driven Billing Specialist to manage billing and collections across our construction projects, working closely with Project Managers and leadership. This role requires consistency, discretion, and a high standard of follow-through.This is a key internal position for someone who is comfortable working across departments, managing multiple priorities, and contributing to a company that values precision, accountability, and professionalism. We're looking for a long-term fit, and our interview process is thorough as we work to ensure the right match for both sides.Required: 2+ years of construction AR billing experience. This is not a general accounting or AR role. Candidates must have direct, hands-on experience with construction billing, pay applications, AIA billing, retainage tracking, and lien waiver management. Candidates without construction industry AR experience will not be considered, regardless of general accounting background.What You'll OwnFrom project setup through final closeout, you will maintain the financial integrity of each job by ensuring billing and collections are accurate, timely, and aligned with project realities.Billing + Revenue ManagementPrepare and submit monthly progress billings and pay applications, ensuring accuracy and on-time submissionTrack billing status, aging, cash flow, and collections across active projectsManage retainage tracking and releaseTrack lien waivers and compliance documentation, ensuring conditional/unconditional waivers are collected and filed correctlyPartner closely with Project Managers to support financial visibility and alignment throughout the project lifecycleMaintain accurate job cost and AR reporting, ensuring financial data integrity across systemsHelp identify budget variances, missing cost exposure, and reporting inconsistenciesSupport audit requests with accurate documentation and clear explanationsSubcontractor + Vendor ComplianceEnsure proper documentation is in place, including insurance certificates, lien releases, and related compliance itemsWhat It TakesRequired: Minimum 2 years of experience specifically in construction accounts receivable - construction industry experience is non-negotiableStrong Microsoft Office skills, especially ExcelProficiency in accounting and ERP systems; QuickBooks Desktop required, with Innergy, Procore, GC Pay, Textura, or similar construction billing platforms considered a plusStrong analytical and problem-solving skills, with a high level of accuracy and attention to detailAbility to manage multiple priorities and deadlines across active projectsClear communication skills and the ability to partner effectively with Project Managers, leadership, internal teams and our customersStrong organizational discipline and the ability to maintain accurate, audit-ready recordsComfort working in a fast-paced, detail-driven environmentWhat We OfferCompetitive Base Pay $60,000 - $90,000 DOEPerformance Pay (Variable compensation tied to business results)Benefits Package - Medical, Dental, Vision, Life, 401(k), paid holidays, sick time, vacationSchedule - Full Time, non-exemptLocation - Office in Newbury Park, CA - Monday through FridayStart Date - ImmediateHow You'll GrowThis role is designed to grow with the company. As Millworks by Design evolves, you'll have the opportunity to strengthen billing systems, improve collections processes, and play a meaningful role in building a more disciplined, data-driven operation.Who We AreMillworks by Design is a specialty trade contractor focused on high-end millwork and finish carpentry for premier residential and select commercial projects. We are known for disciplined execution, strong internal standards, and a team of skilled professionals across the field and office.Millworks By Design is an equal opportunity employer that values diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.