Senior Sponsored Programs Administrator (Contracts, Proposals & Awards)

Senior Sponsored Programs Administrator (Contracts, Proposals & Awards) Position Information Position Title Position Title Senior Sponsored Programs Administrator (Contracts, Proposals & Awards) Position Type Position Type Admin/Professional Department Department Research & Sponsored Programs Full or Part Time Full or Part Time Full Time Pay Grade Pay Grade MN8 Position Summary Information Department Specific Information Join Northeast Ohio Medical University’s ( NEOMED ) Office of Research and Sponsored Programs NEOMED is a mission-driven, community-based medical university committed to educating health professionals, advancing discovery, and improving the health of our region. We are seeking a Senior Sponsored Programs Administrator in the Office of Research and Sponsored Programs who wants to contribute to meaningful work in a collaborative academic environment. At our organization, we are committed to fostering a collaborative and team-oriented environment that is essential to fulfilling our mission. We believe every employee should feel appreciated, valued, and empowered. To maintain a supportive organizational culture, we seek individuals whose values align with our mission and who thrive in a team-based approach. We encourage individuals whose values align with this collaborative approach to apply. Starting Salary Range: $49,120 – $57,364, commensurate with experience. Benefits & Perks NEOMED is committed to supporting your health, well-being, and long-term success—both at work and beyond. Our comprehensive benefits package is designed to help you thrive. Healthcare Coverage Competitive medical, dental, and vision insurance through Medical Mutual Flexible Spending Account ( FSA ) or Health Savings Account ( HSA ) Short-and long-term disability coverage, Long-term care coverage options, and Life insurance Retirement State retirement plan with 14% employer matching to help you plan for the future Paid Time Off Generous vacation and sick leave, in addition to 11 paid holidays each year Additional Benefits Hybrid work environment (up to two remote days per week after six months) (Policy#3349-7-151) Educational benefits with our partner universities (Policy#3349-07-45) Ongoing investment in your professional growth through on-site training and Lean Six Sigma certification Employee wellness activities and initiatives that support a healthy work-life balance Summary Oversight of subawards, subcontracts, consultant contracts and amendments, proposal preparation, and administration of awards. Provide guidance to Sponsored Programs Administrator. Principal Functional Responsibilities Sub-Recipient/Contractor Administration : Manage the coordination and administration of outgoing subaward, subcontracts, and consulting agreements and their respective amendments that are issued to subrecipients under prime federal or non-federal grants, cooperative agreements, and contracts for NEOMED following university, agency, and federal, state, local, and industry compliance requirements. Manage the assessment, development, issuance, negotiation, and execution process in conjunction with Sponsored Programs management and University General Counsel. Update template agreements as regulations change. Compile and review all required documentation and information to create the subaward or consulting agreements and respective amendments including subrecipient prequalification, monitoring, fund reservation (in coordination with Grants Accounting) and mandatory federal filing/reporting under the Federal Funding Accountability and Transparency Act ( FFATA ). Work with NEOMED’s principal investigator (PI) to verify that each subaward supports the proposed scope of work. Proactively and independently identify and resolve complex questions or issues as they arise. Upon discovery of any potential problems with sub-recipients/contractors, provide notification, advice, and assistance for corrective action that may be required such as: renegotiation of the sub-award/subcontract; corrections to be inserted and initial by both parties; amendments; internal adjustments, etc. Interpret regulations and/or initiate further inquiries as necessary in response to inquiries from project directors, principal investigators, supervisors and support staff, provide guidance to ensure compliance, and take appropriate action to reconcile sponsor requirements with NEOMED policies and procedures. Provide subawards process training for faculty and staff. Submission of federal subaward reporting. Proposal and Award Preparation : Provide guidance to faculty and staff in proposal preparation, including budgets, sponsor guidelines, University policies and procedures, and electronic submission processes. Monitor status of pending proposals. Initially review proposals for accuracy and basic compliance with University and sponsor guidelines and policies, ensure appropriate department chair/dean approvals for proposals; contact collaborating institutions to obtain required proposal documents and assurances. Work with faculty on Just-In-Time ( JIT ) submissions. Award set up including draft budgets based on award agreement; prepare and compile documents necessary for setup of grant indexes by Grants Accounting; notify PI when grant is set up and provide relevant information regarding the award. May serve as primary Sponsored Programs contact for oversight of specific, complex projects; may oversee submission of major or complex proposals. Supervisory and Mentoring Duties: May supervise students including hiring and disciplinary recommendations, conduct performance evaluations, and fulfilling responsibilities of human resource management. Meets with new staff to explain Sponsored Programs’ role and clarify interests. Assist in mentoring and training entry level Sponsored Programs Administrators and serve as information source for department and college level administrators. Other Duties : Represent the department and University on committees and at various meetings as required. Perform other duties as required. Qualifications Four years research administrative experience or related experience Proficient in Microsoft Office Suite Preferred Qualifications Master’s degree in relevant field or Certified Research Administrator Experience in higher education, data management and fundamentals of research administration Knowledge and/or familiarity with Banner system functionality Physical Requirements Must be able to utilize a phone, computer and other office equipment. NEOMED Campus Safety Guidelines In an effort to keep our campus community as healthy and safe as possible, NEOMED may require vaccinations as a condition of attendance and employment. This policy will allow for exemption of the vaccination requirement for those individuals with valid medical reasons, sincerely held religious beliefs and matters of conscience. Close Date Northeast Ohio Medical University 4209 SR 44., PO Box 95, Rootstown, Ohio 44272 #J-18808-Ljbffr Northeast Ohio Medical University