A/R Manager

Client: Manufacturing/Distribution Organization
Role: Accounts Receivable Manager (Temporary to Permanent)
Pay Rate: $55-60/hr

Location: Brooklyn, NY - *Hybrid - 3 days a week onsite*Key ResponsibilitiesTeam Leadership & Development

• Direct Supervision: Manage, mentor, and support a team of 5 A/R Specialists to ensure high performance and proficiency in their roles.

• Training & Onboarding: Provide hands-on training for existing staff and lead the onboarding process for new hires regarding customer accounts and internal procedures.

• Performance Management: Conduct monthly team meetings to review customer trial balances, evaluate account performance, and establish clear operational priorities.

Credit, Collections & Compliance

• Credit Risk Management: Evaluate and manage customer credit terms and limits in strict accordance with company procedures.

• Tax Compliance: Maintain and audit customer resale certificate records to ensure accuracy, validity, and compliance with state and federal tax regulations.

• Vendor & Agency Oversight: Monitor third-party freight claim services to ensure timely filings against carriers, and audit A/R recovery agency commissions for monthly billing accuracy.

Financial Operations & International Trade

• Deductions & Promotions: Collaborate with the Sales Team and brokers to navigate billbacks and promotional programs. Review, code, and approve check requests for vendor marketing charges.

• Approvals & Cash Application: Review, code, and approve daily A/R Credit Memo Requests. Ensure all unapplied payments are investigated and resolved immediately.

• International Accounts: Manage wire transfers for international customers, track open international orders, and ensure advance payments are correctly applied post-final billing.

Month-End Accounting & Reporting

• Journal Entries & Accruals: Perform monthly calculations for A/R-related accruals and prepare corresponding journal entries.

• Reserve Management: Calculate annual Accounts Receivable reserves and oversee their appropriate application throughout the fiscal year.

• Department Administration: Oversee the department's shared Outlook inbox, ensuring requests are triaged and delegated efficiently. Assist with ad-hoc special projects as required.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact View email address on click.appcast.io .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.