Payroll Lead

Payroll Lead

F. Schumacher & Co. is an innovative interior design company that is disrupting the $150 billion-dollar global interior design industry. We are a technological leader on the design frontier, constantly pushing boundaries and striving for excellence. With over 500+ employees and growing, we are driven by a shared belief that design transforms life. We are dedicated to the mission of helping our customers "celebrate the feeling of home". Schumacher designs and produces some of the most beautiful fabrics, wallcoverings, trims, furniture, and accessories in the world. Our portfolio of products is broad, but they are united by a passion for design, a thirst for what is next, an appreciation for what's come before, a drive to make our products with enormous care and attention for detail. Schumacher is a globally recognized company with a myriad of showrooms both domestically and internationally.

Our Finance department is looking to add a dynamic Payroll Lead to the Treasury team, reporting to the Treasury Manager. This role will play a key part in two transitions. First, you will help implement Rippling as our new payroll, corporate card, expense reimbursement, and travel system. Second, you will help close out a former entity in each state where it operates, partnering with Finance on final payment remittances.

This is a hands-on role: you will process every pay run, own payroll tax registration and reconciliation, keep employee records accurate, and manage the company's corporate card, reimbursement, and travel programs. We are looking for someone with a genuine interest in payroll, finance, and design and who understands the nature of handling sensitive employee information. The ideal candidate is detail-driven, works independently from day one, and is comfortable in a period of change.

This position does not have direct reports, but this role is built to grow with the business in scope, team size, and influence on how payroll operates.

Key Responsibilities

End-to-end payroll processing (UKG)

• Run the full payroll cycle for 500+ employees, from data intake through final approval and funding.
• Enter all payroll transactions in UKG, including new hires, terminations, pay changes, bonuses, commission, incentives, deductions, garnishments and off-cycle payments.
• Maintain accurate employee profiles in UKG, including pay, tax, direct deposit and deduction setups.
• Prepare and review pre- and post-payroll audits and variance reports; resolve discrepancies before payroll is finalized.
• Process off-cycle, manual and final paychecks in line with state final-pay requirements.
• Respond to employee and manager payroll questions promptly and accurately.

Payroll tax registration and reconciliation

• Own state and local payroll tax registrations, including new account setups, rate updates and agency correspondence.
• Reconcile payroll tax filings and payments against payroll registers and agency records each pay period and quarter.
• Research and resolve tax notices, penalties and account discrepancies.
• Support Q4 and year-end close, including W-2 preparation and review.

Rippling payroll implementation

• Assist with pay runs during the transition, including any parallel runs between UKG and Rippling.
• Help gather, validate and map data for migration, such as employee records, earnings and deduction codes, tax setups and year-to-date balances.
• Test payroll results in Rippling and reconcile them against UKG output.
• Help document new payroll processes and controls for the team.
• Keep registrations up to date in both UKG and Rippling.
• In January, work on the transition of POA and TPA to Rippling.

Former entity termination

• Help close out the former entity in each operating state, including payroll tax account closures and final filings.
• Work with Finance on payment remittances to tax agencies and other payees tied to the former entity.
• Track closure status by state and escalate open items or risks.

Rippling spend & travel

• Be responsible for the corporate card program, including issuing new and replacement cards, cancelling cards, and booking journal entries for card transactions
• Process biweekly expense reimbursements to employees
• Manage a shared inbox for employee inquiries about expense reimbursements, corporate cards, and travel

Miscellaneous

• Assist with additional projects and reporting as needed
• Respond to and manage all inquiries in a timely and professional manner, ensuring accuracy of information
• Demonstrate passion for excellence in providing the best customer experience

Required qualifications

• 5-10 years of progressive payroll experience, including end-to-end processing for 500+ employees
• Hands-on experience running payroll in Rippling.
• Multi-state payroll experience, including state and local tax registration, filings and reconciliation.
• Strong knowledge of federal, state and local payroll regulations, including final-pay rules.
• Proven ability to reconcile payroll registers, tax filings and general ledger entries.
• Proficiency in MS Windows and Office suite
• Advanced Excel skills (VLOOKUPs, pivot tables) for audits and reconciliations.
• High attention to detail, sound judgment with confidential data and the ability to meet fixed payroll deadlines.
• Excellent communication skills, both verbal and written
• Ability to handle multiple tasks and change direction based on business needs
• Comfortable working across multiple systems
• High level of ownership, accountability and initiative

Benefits Package

Your well-being is our top priority. Our benefits and total compensation are designed for the whole person, caring for both you and your family.

Wealth Benefits:

• Competitive Salary
• Corporate Annual Profit Sharing
• 401K Plan

Health Benefits:

• Dental Coverage
• Medical Coverage
• Prescription Drug Plan
• Vision Coverage
• Health Savings Account (HSA)
• TELADOC

Other Benefits:

• 20 Days Paid Time Off (PTO)
• 10 Company Holidays
• Bereavement Leave
• Life Insurance
• Flexible Spending Accounts (FSA)
• AFLAC Plans (Accident and Critical Illness Plans)
• Pet Insurance
• Short-Term Disability (STD)
• Long Term Disability (LTD)
• Parental Medical Leave
• Child Bonding Leave
• Employee Discount

We are an Equal Opportunity Employer committed to diversity, inclusion, and equality in the workplace. All qualified applicants will receive consideration for employment without regard to sex, race, color, age, national origin, religion, physical and mental disability, genetic information, marital status, sexual orientation, gender identity/assignment, citizenship, pregnancy or maternity, protected veteran status, or any other status prohibited by applicable national, federal, state or local law.

F. Schumacher & Co.