Sr. Transaction Manager - Healthcare

Who We Are and What We Do

Based in Nashville, Tennessee, HBRE is a full-service commercial real estate firm with a primary focus on healthcare real estate. We handle traditional commercial real estate (CRE) needs such as leasing, acquisition, and disposition for healthcare real estate owners and users. Additionally, we provide corporate services, including real estate portfolio strategy, lease administration, rent collection, and project management, specifically tailored for health systems and large physician groups. HBRE plays a vital role in the Healthcare Real Estate sector, managing real estate operations for over 250 hospitals across 36 states.

Position Overview

The Senior Transaction Manager provides strategic leadership and oversight of healthcare real estate transactions and portfolio management activities, including income-producing and expense lease negotiations, renewals, amendments, acquisitions, and dispositions. This individual serves as a senior resource to clients and internal teams, providing strategic recommendations, identifying portfolio optimization opportunities, and ensuring transaction strategies align with clients' broader real estate objectives.

In addition to managing complex and high-priority transactions, the Senior Transaction Manager oversees, mentors, and develops Junior Transaction Managers and Transaction Management Analysts, providing guidance, establishing accountability, and promoting consistency in transaction execution and client service. This role plays a key part in driving operational excellence, strengthening client relationships, and supporting the continued growth and development of the transaction management team.

Key Responsibilities

Transaction Management

• Monitor and maintain critical lease dates (e.g., notice dates and expiration dates) to ensure timely actions for lease renewals, right of first refusal (ROFR), and right of first offer (ROFO), escalating tasks as necessary to meet deadlines.
• Negotiate new leases, lease amendments, and renewals, ensuring alignment with market Fair Market Value (FMV) rates and adherence to healthcare laws and regulations, in coordination with brokerage teams.
• Develop and implement negotiation strategies that align with the client's strategic real estate goals.
• Create hospital call agendas, track meeting notes, workflows, and new requests, and ensure all follow-up actions are documented.
• Conduct comprehensive research and review lease clauses to address customer inquiries, troubleshoot complex issues, and provide proactive solutions, serving as a subject matter expert for the team.

Data Oversight & Dashboard Management

• Manage lease and transaction data including implications to internal dashboards and reporting tools.
• Ensure the accuracy and consistency of deal data across all platforms and systems.
• Prepare and report on key metrics and KPIs on a monthly and quarterly basis, providing actionable insights to drive performance improvements and support strategic decision-making.

Team & Workflow Leadership

• Lead and mentor junior team members, providing guidance, feedback, and support for their professional development and fostering a collaborative, high-performance team environment.
• Manage and distribute workload efficiently across the transaction team.
• Assist with ad hoc tasks and special projects, leading initiatives to manage the team’s workload, drive operational improvements, and ensure alignment with broader organizational objectives.

Stakeholder Engagement

• Communicate deal workflows effectively with leadership to ensure smooth processing and timely execution.
• Collaborate with the Client Real Estate Lead to review transactions, provide strategic recommendations, and ensure alignment on key decisions and overall real estate strategies.
• Build and maintain strong communication with partner contacts to enhance visibility and foster effective relationships, and serve as a trusted advisor for clients and key stakeholders.

Approval Process & Documentation

• Ensure accurate records, timelines, and compliance throughout each transaction cycle.
• Manage and process documentation and approvals using internal software programs while diligently tracking progress.
• Partner with the Lease Administration team to ensure executed documentation and new data are accurately updated in lease administration software.

Due Diligence Management

• Lead and coordinate due diligence efforts for real estate acquisitions and dispositions.
• Collaborate with legal counsel, brokerage teams, clients, and internal and external stakeholders to facilitate document collection, review, and transaction execution.
• Monitor due diligence timelines and outstanding requirements to ensure successful completion.

Qualifications

• Bachelor's degree in Real Estate, Business, Finance, or a related field; Master's degree preferred.
• Minimum of 4 years of real estate transaction experience, preferably in healthcare or commercial leasing.
• Demonstrated expertise in negotiating both income-producing and expense lease transactions.
• Strong leadership, organizational, communication, negotiation, and analytical skills.
• Experience mentoring, coaching, or providing guidance to junior team members.
• Proficiency in CRM, transaction workflow, and data analytics platforms.
• Proven track record of efficiently managing high-volume workloads, complex transactions, and competing deadlines.
• Strong project management capabilities, including multitasking, prioritization, delegation, deadline management, and the ability to work independently and collaboratively.
• Ability to evaluate complex transaction matters, provide strategic recommendations, and exercise sound judgment.
• Willingness to take on additional responsibilities and assignments and contribute to a diverse, collaborative, and driven professional environment.

Join us at HBRE for an opportunity in healthcare real estate and make a meaningful impact in a dynamic industry!