Grants Financial Manager

Title: Grants Financial Manager

Shift : 8:30AM-5:00PM CST

Location : Hybrid

Heartland Alliance Health's (HAH) mission is to transform healthcare for the most vulnerable - particularly people experiencing homelessness, mental illness or addictions, or struggling with multiple chronic illnesses - improving health for all and the well-being of our community.

Position Summary

The Grants Finance Manager is responsible for financial oversight, compliance, and reporting of all federal, state, and private grants. This role ensures expenditures are allowable, budgets are adhered to, and financial reporting is accurate, timely, and audit ready

Key Responsibilities

Financial Management & Budgeting

• Develop, monitor, and maintain grant budgets, including initial proposals and budget revisions
• Track expenditures against approved budgets and analyze variances
• Forecast grant spending and identify risks related to over/under-spending

Grant Reporting & Drawdowns

• Prepare and submit all required financial reports (e.g., SF-425 / FFRs)
• Manage grant drawdowns through PMS or other systems with appropriate supporting documentation
• Maintain detailed, grant-level general ledger support and reconciliations

Compliance & Internal Controls

• Ensure all expenditures comply with 2 CFR Part 200 (Uniform Guidance) and grant-specific requirements
• Review transactions for allowability, allocability, and proper documentation
• Establish and maintain strong internal controls over grant spending

Audit & Monitoring

• Serve as primary financial contact for external auditors and HRSA site visits
• Prepare audit schedules, supporting documentation, and responses to audit requests
• Address audit findings and implement corrective actions as needed

Financial Analysis & Strategy

• Analyze grant performance and financial sustainability
• Provide leadership with insights on funding utilization and financial risk
• Support long-term financial planning related to grant-funded programs

Collaboration

• Work closely with Program Leadership and Compliance(Program Development Coordinator) to ensure alignment between financial activity and program operations
• Support cross-functional teams in understanding financial requirements and constraints

Qualifications:

• Bachelor's in Accounting, Finance, or related field (extensive experience in grants finance may substitute for specific major)
• 5+ years of nonprofit or healthcare grant accounting experience
• Strong knowledge of 2 CFR Part 200 and HRSA requirements
• Knowledge of UDS and SEFA reporting
• Experience managing a grants finance team
• Proficient in ERP systems (e.g., Sage Intacct, Blackbaud or similar)
• Excellent written, communication, and project management skills

Benefits: We offer a comprehensive and competitive benefits package to qualified employees, designed to support your well-being and professional growth.

• Medical, Dental, and Vision Insurance
• Health Savings Account (HSA) or Flexible Spending Account (FSA)
• Wellness Programs
• Employee Assistance Program (EAP)
• Tuition Reimbursement and Educational Assistance
• 401(k) Retirement Savings Plan
• Life Insurance
• Short-Term and Long-Term Disability Insurance
• Paid Time Off (PTO)
• Paid Holidays

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to talk or hear.
• While performing the duties of this job, the employee is frequently required to sit; use hands to handle or feel and reach with hands and arms.
• While performing the duties of this job, the employee is occasionally required to stand; walk; climb or balance and stoop, kneel, crouch, or crawl.
• The employee must frequently lift and/or move up to 50 pounds.
• The employee must frequently be able to operate an automobile/van.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Heartland Alliance Health makes all hiring and employment decisions, and operates all programs, services, and functions without regard to race, receipt of an order of protection, creed, color, age, gender, gender identity, marital or parental status, religion, ancestry, national origin, amnesty, physical or mental disability, protected veterans' status, genetic information, sexual orientation, immigrant status, political affiliation or belief, use of FMLA, VESSA, military, and family military rights, ex-offender status (depending on the offense and position to be filled), unfavorable military discharge, membership in an organization whose primary purpose is the protection of civil rights or improvement of living conditions and human relations, height, weight, or HIV infection, in accord with the organization's AIDS Policy Statement of September 1987.