Accounts Payable Specialist II

Job Description

Job Description

About Bering Straits Native Corporation 

Bering Straits Native Corporation (BSNC) was formed as a result of the Alaska Native Claims Settlement Act (ANCSA) in 1972. BSNC became the regional Alaska Native Corporation (ANC) for the Bering Strait region, which encompasses the majority of the Seward Peninsula and the coastal lands of eastern Norton Sound. This is one of the most culturally diverse regions in the state. Three distinct Native languages are spoken: St. Lawrence Island Yupik, Central Yup’ik, and Inupiaq.

About this position: Accounts Payable Specialist II                Location – Anchorage, AK

The Essential Duties and Responsibilities are intended to present a descriptive list of the range of duties performed for this position and are not intended to reflect all duties performed within the job. Other duties may be assigned. To perform this job successfully, an individual must be able to satisfactorily perform each essential duty. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.

Applicants will be notified via phone or email within ten (10) business days of submittal.

Essential Duties & Responsibilities

• Review invoices and check requests for accuracy and completeness.
• Assembles documents for computer input, verifying accuracy of itemized charges, accounts numbers, total costs and obtain required approvals.
• Verify that transactions comply with financial policies and procedures
• Enter invoices into the accounting system for multiple companies.
• Prepare and process accounts payable checks and ACH payments.
• Ensure timely payments of vendor invoices and expense reimbursements.
• Review vendor statements, invoices, investigate and resolve discrepancies.
• Reconcile and process expense reports and company credit card statements.
• Responds to vendor questions, inquiries and reconciliations.
• Provides accounts payable services to staff, projects and vendors.
• Assist in month end closing process.
• Coordinate with team during month-end close to ensure completion on a timely manner
• Assist w/ training and provides day-to-day assistance to the AP Tech I positions
• Setup new vendors
• Process 1099s
• Manage recurring payments. Ensure payments are made timely and accurately
• Provide backup and support to AP Manager and AP Supervisor
• Take ownership of special projects and/or processes needing special and/or advanced attention
• Assist with process improvements and documentation
• Performs other related tasks as may be assigned by the AP Manager and/or Controller

Required (Minimum Necessary) Qualifications

• Education Requirements : High school diploma or equivalent
• Level of Experience Requirements : At least three (3) continuous, full-time accounts payable to tech I level (or above) experience in a high-volume environment
• Ten key by touch.
• Ability to meet weekly deadlines.
• Ability to balance multiple competing priorities under deadlines.
• Good organizational and time management skills.
• Good interpersonal skills and able to work in a team environment.
• Dependable and punctual.
• Current experience processing accounts payable in government contracting, and multi company environment
• Experience with Sharepoint, CostPoint, or any other AP invoice routing system.

Knowledge, Skills, Abilities, and Other Characteristics

• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
• Managing one's own time.
• Using computers and computer system software, enter data, or process information.
• The ability to communicate information and ideas in writing so others will understand

Preferred

• Moderate level of computer skills required, including proficiency using Microsoft Office programs and email system.
• Costpoint experience

Supervisory Responsibilities

• This position will not have supervisory responsibilities.

DOT Covered/Safety-Sensitive Role Requirements

• This position is not subject to federal requirements regarding Department of Transportation “safety-sensitive” functions.

Necessary Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this role. Employees must always maintain a constant state of mental alertness. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Work Environment

The work environmental characteristics described here are representative of those that must be borne by an employee to successfully perform the essential functions of the role. Employees must always maintain a constant state of situational awareness. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Additional Qualifying Factors

As a condition of employment, you will be required to pass a pre-employment drug screening and have acceptable background check results. If applicable to the contract, you must also obtain and maintain the appropriate clearance levels required and must also be able to obtain access to military installations.

Shareholder Preference

BSNC gives hiring, promotion, training, and retention preference to BSNC shareholders, shareholder descendants and shareholder spouses who meet the minimum qualifications for the job.

Bering Straits Native Corporation is an equal opportunity employer.  All applicants will receive consideration for employment without regard to any status protected by state or federal law, or any other basis prohibited by law.