Lease Administrator

Lease Administration Coordinator

Lease Administration Coordinator will be part of the Real Estate department working with the Lease Administration, Tax and Real Estate Legal teams. Daily tasks include maintaining various lease document tracking reports, opening, reviewing, and distributing mail, scanning and filing lease documents, tracking lease documents through abstraction process, and other projects as assigned. The individual will work closely with internal and external teams related business licenses and permits.

Responsibilities include acting as secondary point of contact for Lease Administration function for internal WSI team members as well as additional contact point for outsourced Lease Administration provider and 3rd party vendor for business licenses. The role also involves tracking various applications through signature and submittal processes, providing supporting documentation to auditors, tracking, coding invoices for payment, and distributing checks/payment information. The individual will enter/track fully executed lease documents and necessary approval paperwork, manage annual Canada recycling program, use Oracle to track payment information and run payment reports, assist legal team with coding and submitting legal invoices, maintain and organize legal files, and complete special projects as assigned.

Criteria for the role includes an accounting degree preferred, similar work experience with an emphasis in business licenses, permits and administrative work, at least 1-2 years of work experience in a fast-paced corporate environment, well-organized with high attention to detail, independent worker with ability to manage shifting priorities and deadlines, ability to communicate both verbally and through written mediums in a clear and concise manner, proven ability to effectively interact with multiple teams and various levels of management, self-starter, eager, problem solver, creative thinker, adaptable, strong analytical skills, excellent customer service skills and willingness to partner with other team members, strong systems aptitude with working knowledge of and strong skills in MS office suite including excel, strong math and written communication skills required, knowledge of the French language is a plus, and ability to perform work onsite in the (San Francisco, Rocklin, Portland, New York, San Jose) office full-time pending state, local, and Company return-to-work guidance during and after the COVID-19 pandemic.