Senior Administrative Assistant

Senior Administrative Assistant

Pay range: $40.00-$45.00/hr

Location: Hybrid in Stanford, CA

Duration: 6 months + Possible conversion or extension

Position Summary

The Facilities Administrative Coordinator provides administrative, clerical, and operational support to the Facilities Department. This role is responsible for coordinating workplace services, maintaining records and documentation, supporting employee onboarding activities, assisting with Return-to-Office (RTO) initiatives, and ensuring efficient day-to-day facility operations. The ideal candidate is highly organized, detail-oriented, customer-service focused, and capable of managing multiple priorities in a fast-paced environment.

Key Responsibilities

• Order, receive, stock, and organize office, breakroom, and kitchen supplies.
• Maintain inventory levels and assist with supply forecasting and replenishment.
• Prepare, organize, and maintain facility-related records, reports, and documentation.
• Organize vendor work summaries and maintain electronic files within SharePoint.
• Maintain Facilities distribution lists, departmental communications, and contact databases.
• Update and maintain key control logs, records, and tracking systems.
• Perform filing, scanning, record retention, and document management activities.
• Create spreadsheets, reports, presentations, and correspondence as needed.
• Schedule meetings, coordinate calendars, and prepare meeting materials.
• Assist with data entry, report generation, and administrative projects.

The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan, life insurance, long-term disability insurance, short-term disability insurance, paid parking/public transportation, paid time off, paid sick and safe time, hours of paid vacation time, weeks of paid parental leave, paid holidays annually - as applicable.