Lead Veterinary Receptionist

Lead Customer Service Representative

At City Way Animal Clinics - Irvington, you will find a dedicated team focused on providing exceptional care for small animals in the heart of Indianapolis, IN. We are proud to be an AAHA Accredited practice, a designation reflecting our unwavering commitment to the highest standards of veterinary excellence and patient safety. The community trusts us deeply, evidenced by our excellent 4.7-star Google rating. If you are looking for a place where your skills are valued and your passion for medicine can shine, you have found the right opportunity. As part of a respected network, we ensure all teammates are supported in their career journeys. We believe in investing in your future through continuing education opportunities and mentorship programs designed to help you succeed. Whether you are working toward becoming a credentialed veterinary technician, seeking to move into a leadership role, or exploring advanced skills, we have structured programs in place to help you achieve your professional goals. We foster a collaborative environment where every teammate has the resources necessary to do their best work. Our commitment to quality patient care is non-negotiable. City Way Animal Clinics - Irvington offers advanced diagnostic capabilities, including in-house ultrasound, allowing us to deliver timely and precise care for small animal patients. Our veterinarians benefit from access to a wide network of internal specialty consultations, ensuring you always have expert resources available for complex cases. We emphasize high-quality medical standards, adhering strictly to the protocols required by our AAHA accreditation, so you can practice high-level medicine with confidence. Located in the vibrant Irvington neighborhood of Indianapolis, IN, you get the benefit of a welcoming community atmosphere coupled with big-city amenities. Indianapolis is known for its incredible food scene, robust cultural institutions, and expansive park system, providing endless opportunities for relaxation and enjoyment outside of work. You can easily connect to the broader Indy area, making your commute simple while still enjoying the historic charm and local flavor of Irvington itself. This location offers a perfect balance for those seeking a fulfilling professional life and an engaging personal life.

Your Impact as a Lead Customer Service Representative

As a Lead Customer Service Representative (Lead CSR), you are a working leader who sets the tone for the hospital's first impression. You support daily front desk operations while providing essential guidance, coaching, and support to the CSR team. In this role, you are responsible for maintaining exceptional client experiences, reinforcing service standards, and serving as the primary point of escalation for client and workflow issues. You partner closely with hospital leadership to ensure smooth operations, team alignment, and a positive, collaborative culture.

Your Impact Will Include:

• Leading by Example: You will serve as a role model for service excellence, professionalism, and teamwork, performing all core CSR duties including scheduling, check-ins, and financial transactions.
• Mentoring the Team: You will support the onboarding and training of new CSRs, providing real-time coaching, feedback, and development planning to help your teammates succeed.
• Solving Problems: You will act as the first point of escalation for client concerns and service recovery, using sound judgment to resolve issues and identifying workflow gaps to suggest improvements.
• Driving Communication: You will build strong relationships across departments (technicians, veterinarians, leadership) and handle sensitive or escalated client conversations with confidence and care.
• Managing Operations: You will support daily front desk coverage, monitor client experience, and ensure the accuracy of scheduling, records, and reporting.
• Championing Culture: You will lead with integrity and empathy, maintaining a calm, supportive presence during high-volume situations and reinforcing hospital values.

What You'll Bring to the Team

• High school diploma or equivalent is required.
• Minimum of 2 years of customer service experience is required.
• Strong computer skills, including experience with scheduling systems and POS platforms.
• Excellent communication skills with the ability to communicate clearly, empathetically, and professionally.
• Prior lead, senior, or mentoring experience is strongly preferred.
• Experience in veterinary, healthcare, or multi-location service environments is preferred.

Responsibilities and Benefits

How You're Supported

As part of the Mission Pet Health family, you get the stability of a local practice backed by the comprehensive benefits and resources of a larger network. The focus is on investing in you, so you can focus on what you love. Note: Our comprehensive benefits package is designed to support you at every stage. Eligibility for specific benefits varies based on your role and hours worked.

Competitive Compensation

A competitive hourly rate based on your experience and leadership role.

Total Wellbeing

Comprehensive coverage including Health, Dental, and Vision insurance, plus access to our Employee Assistance Program (EAP).

Financial Health

Plan for your future with a 401k retirement plan, plus Life Insurance and Short-Term Disability options.

Commitment to Growth

We support your career goals with opportunities for professional development and training.

The Power of a Network

Join a nationwide community of over 20,000 veterinary professionals who share a passion for collaboration and career growth.

Valuable Perks

Enjoy paid time off, discounted veterinary care for your own pets, and free 24/7 access to doctors through Teladoc.

About Mission Pet Health

Mission Pet Health was founded by veterinarians on the belief that local practices thrive with clinical autonomy, collaboration, and medical excellence. The organization provides world-class support to its 850+ hospital teams on a hyper-local basis so they can focus on what matters most: the medicine, their patients, and their team culture. Learn more at missionpethealth.com.

Driving the award-winning culture are the WAG values – Work Together, Amaze, and Grow . Mission Pet Health is veterinarian-led, people-focused, and on a mission to be the best place to work in veterinary medicine. We are proud to be recognized as a 2025 "Most Loved Workplace," ranked #2 in America's Top 100 and #1 in veterinary care.

Physical Requirements: Ability to sit, stand, and walk for extended periods. Manual dexterity to operate computers and office equipment. Ability to communicate clearly with clients and team members. Reasonable accommodations may be made.

Reasonable Accommodations: Applicants with disabilities may be entitled to reasonable accommodation. Please contact View email address on click.appcast.io with your request and contact information.

EEO Statement: Mission Pet Health is an equal opportunity employer. We embrace diversity and are committed to creating an inclusive environment for all employees.