DMLSS-FM Data & Inventory Specialist

Overview NakupunaServices is seekingmultiple Database Sustainment Specialists to support the DMLSS-FM Databases throughout CONUS Military Treatment Facilities.The Database Sustainment Specialist (DSS)willbelocatedwithinand support theirrespective site.TheDSS shallparticipatewith government personnel Facility Management Team meetings, as necessary. New DSS must receive initial comprehensive DMLSS classroom trainingdesignatedby the DMLSS Training Manager. DSS specialists must take web-based training and any available DCO training provided by the Government to include BUILDER. Each DSS must be prepared to travel to remote locations that are directly supported by their respective DMLSS servers. This position is anon-site position. Responsibilities The following reflects management’s definition of essential functions for this position but does not restrict tasks that may be assigned. Create,Maintainand Update DMLSS-FM Inventories Create,maintainand update the DMLSS facility management database inventories of facilities, rooms, and Facility System Inventory (FSI)/real property installed equipment (RPIE) using DMLSS-FM system modules:FacilityInventory,RoomInventory,andFacilitySystemsInventorybasedoninformationfromthe Facility Manager ordesignee. Create,maintainand update the facility inventory through the population of all data fields on the Physical Description, Organization, Functions, Key Events/Review, Permits, Real Property Asset, Asset Allocation, Asset Configuration and Funding tabs. Of primary concern is the completion of the Real Property Asset, Asset Allocation, Asset Configuration and Funding tabs. Entries on these tabs must be coordinated with theDHAReal Property Manager. Data will be reviewed and approved by the Facility Manager ordesigneefor accuracy prior toentry. Create,maintainand update the room inventory through the population of all data fields on the Detail, Data and Space tabs. Ensure all rooms are accurately represented with a MEPRS, Department, Service DMISID, SEPS Room Code and Type, housekeeping cleaning requirements and other fields that pertain to the room record on the Detail tab through coordination with the Facility Management staff, DMLSS System Administrator, Environmental Services and Resource Management personnel. Data will be reviewed and approvedbytheFacilityManagerordesigneeforaccuracypriortoentry. Create,maintainand update the FSI/RPIE inventory through the population of the data fields on the Classification, Features, Condition, Manufacturer, Warranty, and Parts tabs via a validation survey with OperationandMaintenancepersonnel.Surveysshouldbescheduledsothatallinventoryitemsaresurveyed every5yearsintheeventthe O&Mcontractorisnotrequiredtosurvey.ProvidequalityassuranceonO&M surveyedormaintainedFSI/RPIEandproviderecommendationornon-complianceperDHAguidance to facility management staff andDHA POCfor review. Data will be reviewed and approved by the Facility Managerordesigneeforaccuracypriortoentry.Thisrequirementwillonlybeprovidedifthe Operations&Maintenancecontractorisnotprovidingthisservice. Validate that the Cost and History tabs are being updated by proper completion of Unscheduled/Demand Work Requests and PM Scheduled Work Requests. Historical cost data on the individual RPIE items isrequiredto support facility life cycle management (FLCM)utilizingthe DMLSS-FM Facility System InventoryandWorkRequestmodulesasprovidedbytheFacilityManagerordesignee. InactivatealloutdatedrecordsupontheapprovalofFacilityManagerordesignee. Perform 100% Room Inventoryin accordance withDHAtasker. This includes validation of allDHAsustained real property to ensureaccuracy.Coordinate and accurately define DMLSS Room Inventory fields with MTF Coders (MEPRS), DMLSS System Administrators (Org Tree), Environmental Services (Housekeeping), and CAD support team to ensure quality and accuracy of data applied in DMLSS reflects accurately. Maintain DMLSS-FM Requirement ManagementModule Provide support on all active facility requirements in the DMLSS-FM Requirement Management module based on government provided information fromDHA facility management staff, Facility Manager,ordesignee. ProvidesupportonannuallyupdatingDHA mandated fieldsforallrequirementsbasedongovernment providedinformationfromDHAfacilitymanagementstaff,requestedbytheFacilityManager,and/ordesignee. Provide support on annually associating requirements for critical systems and other requirements toappropriaterequirementpackages orprojects based on government provided information fromDHAfacilitymanagementstaff,requestedbytheFacilityManager,and/ordesignee. Provide support on entering and updating information received from the BUILDER AnnualWork Plans based on government provided information fromDHAfacilitymanagementstaff, BUILDER staff,requestedbytheFacilityManager,and/ordesignee. ProvidesupportonalltoDHAdatacallsviaMTFfacilitymanagementstaff. Maintain DMLSS-FM Project ManagementModule ProvidesupportonmaintainingandupdatingrecordsofallactivefacilityprojectsintheDMLSS-FMProject Management module based on government provided information fromDHAfacilitymanagementstaff,requestedbytheFacilityManager,and/ordesignee. Provide support on populating all data elements within the project management module to include tracking financialprogressofalldesignandconstructioncontractdatafieldsandassociatingdocumentationinsupport of active awarded projects to include contract modifications/change orders as provided byDHA,the Facility Managerand/ordesignee. Provide support onmaintaininga Project Management Journal for each active project with records of meetings,decisions, phone calls, etc. based on government provided information from the facility managementstaff. Provide support on inactivating all outdated project records upon the approval of Facility Manager or designee. Provide support toDHAandalproject data calls withdirectionfrom the MTF facility managementstaff. Support DrawingManagement Upload DMLSS/Drawbasecompatible drawings to reflect newly renovated, restored, or modified areas on the DMLSS server within 10 business days of drawing receipt. EnsuremostrecentComputerAidedDesign(CAD)/DrawbaseDMLSScompatibledrawingsareproperlystoredon theDMLSSserverandaccessibleatalltimestootherDMLSS-FMusersandcustomers. Perform the following tasks using theDrawbaseCAD software, which is integratedintotheDMLSS-FMsystem:Viewdrawings,zoomin/out,turnon/offlayers,print,copyportions of drawing to PowerPoint or MicrosoftWord. Maintain a list of work requests and projects that result in any changes to facility layout (walls, doors, casework, sinks, equipment, etc.) and sketch (“redline”) changes on an existing hard (paper) copy of drawings. At least once per quarter, provide list of changes to the facility management staff and environmental services staff for theirreviews. Support and attend Facility Space Utilization Board (FUB/Space Committee). Provide input and space changesidentifiedduring mandatory room assessments. Document all minutes and approved changes. Support Regulatory Compliance/The Joint Commission SupportRegulatoryCompliance/TheJointCommission(RC/TJC)Program. Provide support to administer the DMLSS RC/TJC module to include the entry of governmentfurnishedRC/TJC procedures and documents, RC/TJC recurring inspection requirements and associated documents (fire drills. disaster drills, generator testing, safety training, etc.) using the DMLSS-FM RC/TJC module within the DMLSSsystem. Ensure dates of corrective activities aremonitoredmonthly with FM management staff and are notified of expiring correctiveaction. EnsureLifeSafetyworkrequestsandprojectsareproperlyclassifiedas“LifeSafety”sotheywillappearon theDMLSS-FMversionoftheStatementofConditions(SOC).GeneratetheSOCreportinBusinessObjects when requested by the Facility Manager and/or SafetyOfficer. Support and attend Environment or Care (EOC) tours and document EOC minutes. Support Work Request, Preventive Maintenance, and Real Property Installed Equipment SupportofOperations & Maintenance requirements that do not require an operations and maintenance contract.The contractor will support and implement DHA in-house operations and maintenance business process. Each DSS Specialist shallparticipatewithgovernment personnel Facility Management Team meetings, as necessary. Create,Maintainand Update DMLSS-FM Inventories with no O&Msupport In support of operation and maintenance business processes for facility management operations, perform workmanagementsupportservicethatenablestrackingworkperformedwithinthefacilities,bothpreventive maintenance(scheduled),andrepair(unscheduled),usingtheDMLSS-FMWorkRequestmodule. Provideworkrequestinformationtofacilitymanagementstaffforidentificationoftrends. Provide work request information in DMLSS-FM in sufficient detail that will provide the facility managementoperationsaccurate,dependable,andactionableinformationrepresentingfacilityoperatingand maintenance cost for the facilities in support of maintenance action planning or other facility management initiatives. Based on information from facility management operations, create, update and closeout work requests for specificworkclassificationsasidentifiedbytheFacilityManagerordesignee. This requirement will only be provided if the Operations & Maintenance contractoris not providingthisservice. Maintain Preventive MaintenanceProgram CreateandmaintainmaintenanceprocedureandpreventivemaintenanceschedulerecordsusingtheDMLSS- FM Preventive Maintenance Schedule and Maintenance Procedures modules based on information from the facilitymanagementstaffand/orMTFmaintenanceorganization. Coordinateandadministercompletioncloseoutprocessofmonthlyallmaintenanceworkrequests. This requirement will only be provided if the Operations & Maintenance contractoris not providingthisservice. On-Site Operations and Maintenance Support The DMLSS Sustainment Specialist (DSS) will not be responsible for Operations & Maintenance requirements that overlap with contract requirements written in this task order unless directed by DHA.The contractor will provide quality assurance support and analysis to all the Health Commands, Facility Management staff, and O&Mcontractor, as required by DHA. DMLSS modules DMLSS Sustainment Specialist (DSS) will not manageare: Real Property InstalledEquipment MaintenanceProcedures PreventiveMaintenance Work requestModule Support Miscellaneous DMLSS-FMFunctions Directorymodule:Maintainaccuratecontactinformationonallorganizationsandpersonnelwhosupportthe medical facility, i.e., contractors, manufacturers, vendors, DOD agencies, regulatory agencies, etc.,utilizingtheDirectorymoduleoftheDMLSS-FMsystemasprovidedbytheFacilityManagerordesignee. System Services, Records Management module: Based on information provided by the Government, ensure identified records are setinactive. System Services, UserRolesand Privileges: Coordinate with local DMLSS System Administrator to ensure roles and privileges for DMLSS-FM users are customized to each user’s specific job responsibilities and to ensureonlyFMstafforotherauthorizedpersonnelhaveaccesstoDMLSS-FM. Provide training to facility management customers and MTF staff on the use of the DMLSS-FM Customer Support Work Request system that supports the electronic submission of work requests to Facility Management, where the Customer Support module is implemented as part of the facility management businessprocess. Provide desk-side overview of the DMLSS-FM systemtofacility management and medicallogisticspersonnel as requested by the FacilityManager. EnsurecontinuousDMLSS-FMimplementationexceptforutilityorITissuesoutsidetheDSScontrol. DSS Deliverables Submit a Monthly Assessment Report to the FM and AOR Manager. Submit reports to support workload and performance reporting asrequired. Perform travel to complete room inventory asrequired. Qualifications Qualifications and Education Requirements : Strong working knowledge of Microsoft Office products withproficiencyin Word, Excel, and Outlook Possess excellent communication skills, both verbal and nonverbal Exceptional attention to detail, time management, and organizational skills Must be able todemonstrateeffective decision-making abilities Customer service oriented The ability to work confidently in a results-oriented environment Preferred Skills DMLSS experience is desirable but not mandatory; Training will be provided Two years’ database management experience preferred but notrequired Working knowledge, familiarity, or background in medical facilities management is desirable Education : Level I (Minimum Requirement): High School Diplomarequired Preferred: Associate’s orBachelor’sdegree in Facilities Management, Business Administration, Information Systems, Construction Management, or related field. Experience may be substituted for formal education. Location: This position is on-site at a designated Military Treatment Facility (MTF) within the Continental United States. Telework is not authorized for this position. Clearance Requirements: Must be a U.S. Citizen. Must be able to obtain andmaintaina favorable National Agency Check with Inquiries (NACI) (Tier 1) investigation Must be eligible to obtain andmaintaina Common Access Card (CAC). Mustcomply withall installation access and security requirements. Physical Requirements: In addition to the skills and qualifications mentioned above, candidates must, at a minimum, be able to meet the following physical requirements. Sit for extended periods while working at a computer. Perform repetitive hand and finger movements. Walk short distances within medical facilities. Occasionallylift upto 25 pounds. Maintain focus on detailed data entry and system review tasks. Work in a low-noise office environment within a healthcare facility. #J-18808-Ljbffr