Assistant/Associate Project Manager; Facilities, Real Estate, and Planning

Job Description Summary The Assistant / Associate Project Manager supports the planning, design, and construction of capital and renewal projects across the University. This role manages construction projects, typically under $500,000 and assists Project Managers and Assistant Directors in delivering projects on time and within budget while ensuring alignment with institutional standards and operational needs. Responsibilities Assist in managing capital and renewal projects from initiation through closeout. Support the development of project scopes, schedules, and budgets. Develop total project budgets for projects at the earliest stage of conception to include construction and soft costs considerations. Coordinate project documentation, including drawings, specifications, and reports. Maintain organized project records and files. Coordinate meetings with campus stakeholders, consultants, and contractors. Document meeting minutes and track action items. Support the communication of project updates to internal clients. Assist with procurement processes for architects, engineers, and contractors. Support preparation and routing of contracts, purchase orders, and change orders. Track contract status and ensure documentation is complete. Assist with project budget tracking and invoice processing. Maintain project financial logs and support reporting. Identify discrepancies and escalation issues as needed. Participate in site visits and construction meetings. Monitor progress and assist in tracking schedule milestones. Support the resolution of field issues in coordination with Project Managers. Assist with project closeout activities, including collection of as-built drawings, O&M manuals, warranties and documentation. Coordinate turnover to Facilities Operations. Support the development and maintenance of project management tools and templates. Assist in standardizing processes and documentation across the department. Provide general support to the Capital Projects team. Project support and execution: Assist in overseeing assigned projects, ensuring they are delivered on time, within scope, and on budget. Provides project management duties for assigned capital and non-capital projects to include procurement of professional design services, overseeing design team during design phases, project scheduling, project budgeting, pre-qualification of contractors, solicitation of contractor bids, contractor selection, processing and approval of invoices, field inspections, monitoring construction progress, and project close-out. Support Senior Project Managers and Project Managers with project-specific tasks and by attending meetings, project tours, and project walk-throughs as a backup for informational purposes. Liaises with internal and external project customers to determine project needs, resolve conflicts, conduct periodic meetings, evaluate, approve, and document change orders, and ensure timely quality service. Manages the design process to ensure the architectural/engineering design team adheres to university design standards and meets customer expectations. Manages resources assigned to the project, assuring compliance with design codes, construction codes, regulations, safety standards, contract documents, budgets, and schedules. Prepares and continuously updates comprehensive schedules, including project status and key milestones. Coordinates with appropriate city and state permitting officials. Oversees building commissioning process to ensure project specifications are adhered to by contractors and subcontractors. Obtains warranty certificates, operating manuals, and affidavits for issuance of Certificates of Occupancy. Manages project closeout process to ensure smooth transition from construction phase to use by occupants and operation by maintenance staff. Required Education, Knowledge, Skills, Abilities Associate or Bachelor’s Degree in Engineering, Architecture, Construction Management, or similar field. 3–6 years of relevant experience in project coordination and delivery (associate) or 0–3 years of internship or full‑time experience (assistant). Demonstrated knowledge of the design and construction industry with regard to design reviews, cost estimating, project scheduling, contracting, and overall management of capital and non‑capital projects. Knowledge of local codes and standards of design and light construction. Working knowledge of multiple contract delivery methods for commercial construction. General knowledge of building commissioning and LEED certification processes. Ability to communicate effectively, both verbally and in writing. Strong communication, organization, and leadership skills. Proficiency with Microsoft Office (Word, Excel, PowerPoint), Google Applications, PDF editor, and other software such as Kahua Project Management System. Comfortable in a highly fluid work environment, managing multiple tasks simultaneously. Highly organized and ability to plan ahead and prioritize to maximize efficiency. Ability to travel to on‑campus and off‑campus locations for business activities. Ability to meet the University’s automobile insurance requirements. Preferred Education, Knowledge, Skills, Abilities Previous experience in the commercial construction industry. Accountabilities Oversee the work of architects, engineers, and contractors engaged by the University during construction. Oversee timeline, scope, and budget of assigned projects. May be designated as essential personnel to support business continuity during campus emergencies, disasters, or other special needs as directed by management. Essential personnel are subject to recall inside or outside their normal schedule. (See Wake Forest University Policy on Weather and Other Unusual Conditions.) Physical Requirements Light work, climbing, balancing, stooping, kneeling, crouching, reaching, standing, walking, feeling, talking, repetitive motions, close visual acuity, subject to inside and outside environmental conditions. Other Functions This position may be designated as essential personnel to support business continuity in the event of campus emergencies, disasters, or other special needs as directed by management. Essential personnel are subject to recall inside or outside their normal schedule. (See Wake Forest University Policy on Weather and Other Unusual Conditions.) Disclaimer This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job‑related instructions and perform job‑related duties as may be reasonably assigned by their supervisor. Equal Opportunity Statement The University is an equal opportunity employer and welcomes all qualified candidates to apply without regard to race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and military or veteran status. Accommodations for Applicants If you are an individual with a disability and need an accommodation to participate in the application or interview process, please contact View email address on click.appcast.io or View phone number on click.appcast.io. Time Type Requirement: Full time #J-18808-Ljbffr