ADMINISTRATIVE SUPPORT ASSISTANT

Job Title

Some of the major duties you will perform include but are not limited to the following:

Provides administrative and fiscal support for the Florida Ecological Services Field Office, including tracking expenditures, reconciling financial information, processing procurement and payment transactions, maintaining records, and providing administrative guidance to employees on established policies, procedures, and requirements.

Coordinates official travel for field office employees, including creating and processing travel authorizations and vouchers in the Concur travel system, reviewing travel documentation for accuracy and compliance with applicable policies, resolving routine travel issues, and assisting employees with travel procedures and requirements.

Performs time and attendance and personnel support functions using the Service's electronic systems, including serving in designated QuickTime timekeeper/certifier roles, reviewing and maintaining employee time and attendance records, ensuring appropriate leave and payroll information is entered and documented, and assisting with routine personnel actions and payroll-related issues.

Provides property, fleet, and facility-related administrative support, including maintaining accountable property records and inventories, coordinating property transfers and surveys, serving as or supporting the Fleet Manager, maintaining vehicle records and required documentation, coordinating vehicle maintenance and related services, and assisting with the administrative requirements associated with government-owned vehicles.

Provides general administrative and information technology support to field office personnel, including maintaining electronic and physical files and records, preparing correspondence, forms, reports, and meeting materials, assisting employees with standard computer applications and administrative systems, serving as a PIV Card Station point of contact, and troubleshooting routine administrative and systems-related issues.