HR Operations Specialist - part-time/28 hrs per week

Why Work at BYU

As the flagship higher education institution of The Church of Jesus Christ of Latter-day Saints, Brigham Young University (BYU) strives to be among the exceptional universities in the world. At BYU, we are devoted to our faith and to our students. We take an active role in the University's Mission: "To assist individuals in their quest for perfection and eternal life.”

Our unique mission, deeply rooted in the Gospel of Jesus Christ, provides countless ways to serve and make an impact. This, along with our remarkable culture of belonging, weekly devotionals, and endless opportunities for learning and growth—all situated within a beautiful and historic campus—make it an inspiring place to work.

Brigham Young University strongly prefers to hire faithful members of The Church of Jesus Christ of Latter-day Saints.

Members of The Church of Jesus Christ of Latter-day Saints must hold and be worthy to hold a current temple recommend.

HR Operations Specialist - part-time/28 hrs per week

The HR Operations Specialist is responsible for employee clearance check process and approving independent contractor requests. They will also assist in employment verifications for campus, student contracts, ACA and ERISA Reports, and other tasks as assigned by the HR Operations Supervisor.

What you'll be doing in this position

Staff Clearance Process

• Independently manage the clearance checks process for all staff and student positions that require additional clearances such as background checks, ecclesiastical checks, and physical exams.
• Manage the relationship with TruScreen and process all background checks for specified jobs.
• Work with recruiters and hiring managers by answering questions related to the clearance check process, including post clearances process.
• Reach out to campus departments for additional information to complete clearance checks.
• Ensure clearances are completed in a timely manner.
• Protect sensitive information and ensure confidentiality of clearance process, especially for those who do not pass.
• Address clearance check issues with supervisor and/or the Employee Relations Managers as needed.

• Notify Hiring Manager, Primary Recruiter, HR Business Partner and Manager of HR Operations Center when applicant does not clear.

Approve Independent Contractor Requests

• Answer any questions that departments have about independent contractor eligibility.
• Check for independent contractor eligibility and payment for new and ongoing requests.
• Communicate with areas of campus about requirements for independent contractor work.
• Work closely with the Compensation team for those that cannot be independent contractors.
• Ensure that requests for independent contractor requests are addressed in a timely manner

Reporting

• Ensure that ACA and ERISA Reports are run biweekly and sent to departments.
• Track all candidates that have completed clearances and provide monthly numbers.

Employment Verification

• Backup for any employment verification that is needed.
• Ensure the costing allocations are correct and approved.

What qualifies you for this role

Minimum education/experience

Required:

• 1 or more years’ experience in a human resources or customer service environment.

Preferred:

• Bachelor’s degree in human resources or related field.

Skills, abilities, knowledge, licenses, certifications:

Required:

• Excellent customer service skills.
• Computer skills: Microsoft Suite, to include Word, Excel, PowerPoint, and Outlook.
• Ability to effectively communicate orally.
• Ability to manage self well and handle pressure.
• Ability to keep confidentiality.

Preferred:

• Knowledge of processes for implementing HR programs.
• Awareness of laws and government regulations impacting HR programs.
• Workday experience

What we offer in return:

This position comes with fantastic benefits, including:

• 401k. BYU automatically contributes 8% at no cost to you. Additionally, if you contribute 5%, BYU adds an additional 4% (Rehires may qualify for different retirement plans)

• Employee assistance program, available to the employee and all members of their household

• May be eligible for tuition benefits after two years

• Access to the library

• Free on-campus parking

• Free UTA passes for employees, spouses, and qualified dependents

• Discounts at the BYU Store and for many events at BYU

Pay Grade: 49

Typical Starting Pay: $22.50-$29.25

The actual compensation offered will take into consideration internal equity and may vary based on the candidate’s job-related experience, knowledge, skills, and other relevant factors. Candidates with very significant work-related experience may receive an offer higher than the posted typical range.

Required Documents:

All Staff positions require a resume.

Refer to the Job Posting for any additional required documents.

Brigham Young University is an equal opportunity employer, including disability and protected veteran status.

Brigham Young University (BYU) is widely recognized not just for its world-class education, but for its deep commitment to inspired religious values. Gathered together in a Christ-centered atmosphere, BYU employees are a vital part of a community of belonging, where we value the experiences, perspectives, and talents of each individual. If you share in our devotion to faith and to excellence, we have a place for you here at BYU!