Human Resources Clerk

Job Description

Job Description

We are looking for a dependable Human Resources Clerk to support a government organization in Stanwood, Washington through a Long-term Contract opportunity. This onsite role centers on bringing structure to personnel and administrative records by improving document organization, maintaining accurate files, and supporting day-to-day HR operations. The position offers a flexible 24-hour weekly schedule and is ideal for someone who takes pride in accuracy, consistency, and well-managed records.

Responsibilities:
• Develop and maintain an orderly system for both paper and digital HR records to improve accessibility and consistency.
• Sort existing documents, group them into a logical structure, and keep files current and easy to retrieve.
• Digitize hard-copy materials and place them in the correct electronic locations with careful attention to accuracy.
• Apply standardized naming conventions and categorization methods to support reliable document storage.
• Review records for duplicates, outdated materials, or filing errors and help resolve discrepancies.
• Create practical procedures for ongoing file maintenance so records can be managed effectively over time.
• Provide administrative assistance to the HR team, including support for routine clerical and documentation tasks.
• Assist HR leadership with special projects and daily operational needs while managing assigned priorities independently.• At least 1 year of experience in administrative support, records coordination, filing, or a related office function.
• Demonstrated ability to manage detailed document work with a high level of accuracy and organization.
• Proficiency with Microsoft Office applications, especially Excel and Word.
• Comfort working with scanning, indexing, filing, and maintaining both electronic and physical records.
• Ability to work independently, follow established procedures, and take initiative once expectations are defined.
• Strong reliability, sound judgment, and a consistent approach to handling repetitive detail-focused tasks.
• Previous experience in human resources is preferred but not required.
• Exposure to public-sector environments or familiarity with tools such as SharePoint, Teams, or NeoGov is highly valued.