Transfer Credit Evaluation Coordinator

Job Description

A humble college founded before Texas was a state, Baylor now stands as one of the premier institutions of higher education in the world. Baylor has continued to invest in research and doctoral education, both solidifying and elevating its unique status as a preeminent Christian research university. Baylor is among 187 R1 institutions, just 52 of which are private universities.


Since 2011, Baylor has been named as one of the nation's "Great Colleges to Work For". Great Colleges to Work For® is one of the country's largest and most respected workplace recognition programs. Each year, Great Colleges recognizes the colleges and universities that get top employee ratings regarding workplace practices and policies across 10 areas. This recognition is based on faculty and staff responses to a related annual survey. The survey, conducted by ModernThink, is a way for colleges and universities to gain a deeper understanding of how their employees experience and view various aspects of the institution. This continued recognition further affirms Baylor as a rewarding place to build a career.

What We Are Looking For

Baylor University is seeking a Transfer Credit Evaluation Coordinator within the Office of the Registrar to provide critical team resources by sharing responsibility for academic records functions, with a focus on the evaluation of transfer credit and maintenance of related systems. In addition to primary administrative tasks related to transfer credit, this role is highly involved in projects to expand equivalencies and improve Baylor's overall transfer friendliness in partnership with Admissions and the Office of the Provost.


All applicants must be currently authorized to work in the United States on a full-time basis.

A hybrid work arrangement will be considered on a case-by-case basis.

A Bachelor's degree and one year of relevant work experience are required. Three years of relevant experience are preferred. A combination of education and experience will be considered in lieu of the degree requirement.


Preferred Qualifications

• Curiosity and enthusiasm for learning/developing expertise over time
• Attention to detail and quality control
• Comfort with technology and strong aptitude for learning new systems
• Ability to understand, analyze, and improve complex processes
• Strong communication skills
• Commitment to excellent customer service
• Respect for campus diversity and dedication to building an inclusive team environment
• High integrity, with particular regard to compliance and accreditation concerns (including but not limited to FERPA, Title IV financial aid, and upholding University academic policies)
• Flexibility to work on a mixture of repetitive tasks and novel problem-solving each day, depending on the day and season

Systems/Software We Use

• Banner (Ellucian) - Student Information System (SIS)
• TES & Transferology (CollegeSource) - transfer equivalencies
• OnBase (Hyland) - document management and workflows
• uAchieve (CollegeSource) - degree audits
• CIM & CAT (Courseleaf) - curriculum management and catalog
• Crystal Reports & Business Objects (SAP) - reporting from Banner and related database sources

What You Will Do

• Add transfer credit to each student's academic record in accordance with transfer credit policy, communicating with Admissions, academic units, and advising offices as needed to facilitate the transfer process
• Process credit by exam managed by the Office of the Registrar (CLEP and departmental exams)
• Make modifications to transfer course equivalencies based on approvals in the ECR (Equivalent Course Request) and CIM (Curriculum Inventory Management) systems or Provost's Office directives
• Maintain equivalencies for Credit By Exam (e.g., CLEP, departmental exams, AP, IB, A-levels), in collaboration with Admissions, departments, and the Provost's Office
• Review course content and sequencing to develop recommendations for new/updated equivalencies for TCCNS (Texas Common Course Numbering System), other state numbering systems, and other frequently transferred courses
• Contribute to the continuous improvement and effective implementation of transfer processes, policy, and communications
• As and needs dictate (varies widely by season), support the broader Academic Records team through activities such as:
  
  
  • processing honors credit, petitions, or small degree audit updates
  • contributing to curriculum maintenance activities, degree certification/conferral processes, and special projects
  • solving problems related to students' academic records
• Respond to student and advisor questions related to current transfer credit equivalencies and policy
• Assist constituents with other general Registrar questions via email, phone, and in-person during assigned shifts; this currently includes 2 days/week in-office but is subject to change at any time
• Perform all other duties as assigned to support Baylor's mission
• Ability to comply with university policies
• Maintain regular and punctual attendance

What You Can Expect

As part of the Baylor family, eligible employees receive a comprehensive benefits package that includes medical, dental, and vision insurance, generous time off, tuition remission, and outstanding automatic retirement contributions. Baylor has a comprehensive benefits plan that supports you and your family's wellbeing and allows you to be a part of the life of a vibrant and active college campus. To learn more, go to Baylor Benefits & Advantages.

Explore & Engage

Learn more about Baylor and our strategic vision, Baylor in Deeds. Also, explore our great hometown of Waco and the many opportunities to engage locally. If you are new to Central Texas, This is Waco!

About Us

Baylor University, a private not-for-profit university affiliated with the Baptist General Convention of Texas, is committed to compliance with all applicable anti-discrimination laws, including those regarding age, race, color, sex, national origin, military service, genetic information, and disability. Baylor complies with statutory Affirmative Action/Equal Opportunity requirements. Baylor's full official Notice of Non-Discrimination may be read online.