FINANCE CLERK

Job Description

Job Description

GENERAL DESCRIPTION

The Accounts Receivable Clerk will support the finance department in accomplishing required tasks and responsibilities in all areas including but not limited to, computing, classifying, and recording numerical data to keep financial records complete. Perform a combination of routine calculating, posting, and verifying duties to obtain primary financial and maintaining accounting records. Check for accuracy of figures, calculations, and postings pertaining to business transactions. This role works collaboratively with multiple departments to support organizational objectives, identify process improvement opportunities, resolve issues efficiently, and ensure work is completed accurately, thoroughly, and within established deadlines.

KEY RESPONSIBILITIES

• Complete final review and billing of sales orders with invoice distribution per customer requirements.
• Ensure all orders are properly coded, files are complete and customer ledger entries are up to date.
• Communicate with customers regarding past due invoices and account balances, including collection activities and payment follow-up
• Proactively identify opportunities for process improvements and efficiencies within accounts receivable and administrative functions; recommend and assist in implementing effective solutions.
• Analyze issues, discrepancies, or workflow challenges and independently develop resolutions or present recommendations to management for review.
• Exercise sound judgment in troubleshooting customer account concerns, billing discrepancies, and collection issues, escalating matters when appropriate.
• Performing clerical/administrative functions including answering phones, data entry, typing, scanning file maintenance, and document preparation
• Support administrative staff, sales, and operations teams as needed, working collaboratively to ensure efficient workflow, effective communication, and timely completion of business processes.
• Ensure all assigned tasks are completed accurately, thoroughly, and within established deadlines
• Maintain a high level of accountability and ownership for assigned duties and projects
• Perform other duties as assigned.

WORK EXPERIENCE & PERSONAL SKILL REQUIREMENTS

• Possess strong verbal and written communication skills to effectively communicate with employees, vendors, and customers.

• Detail-oriented with a commitment to accuracy, quality, and continuous improvement

• Strong working knowledge of Microsoft Word, Excel and Outlook.
• Knowledge of basic bookkeeping and financial transactions
• Good analytical and problem-solving skills to solve customer issues and/or problems.
• Ability to work independently and collaboratively as a member of a team

• Strong problem-solving skills with the ability to research issues, recommend solutions, and follow through to resolution
• Strong organizational and time management skills
• Maintain consistent and regular attendance.
• Ability to work flexible hours if needed.

EDUCATION REQUIREMENTS

• High School Diploma and/or Equivalent
• 3-5 years of relevant work experience preferred
• Accounting experience a plus but not required