Grant Accountant

Job Description

Job Description

GRANT ACCOUNTANT 

The Mid-America Regional Council (MARC) is seeking a detail-oriented and mission-driven Grant Accountant to join our Finance team. This role provides financial management and accounting support for grant-funded programs, with a primary focus on Head Start and Early Learning initiatives that serve children and families throughout the Kansas City region.

ABOUT US

MARC, the association of local governments and metropolitan planning organization for the bistate Kansas City region, promotes and supports cooperation on regional issues, including transportation, the environment, our workforce and economy, aging services, community development, quality early learning, public safety communications and emergency services. MARC has a collaborative work environment with a culture based on integrity, innovation, diversity and inclusion, excellence in performance and service leadership. These positions work as part of a team of highly competent financial professionals that play an integral role in supporting this important work.  

ABOUT THIS POSITION

This position plays an important role in supporting the financial operations of complex grant-funded programs. While much of the work is performed independently, success depends on strong collaboration with program staff, vendors, and grant partners.

No two days are exactly alike. Grant cycles, program needs, reimbursement requests, vendor questions, reporting deadlines, and compliance requirements create a dynamic environment that combines routine accounting responsibilities with analytical and problem-solving work.

This position reports to the Grant Manager and works closely with Head Start and Early Learning program leadership.

Core Responsibilities 

Grant & Financial Management

• Support financial administration for multiple grant-funded programs.
• Prepare and review journal entries, account reconciliations, and financial reports.
• Assist with grant budgets, budget modifications, reimbursements, and fiscal monitoring.
• Support monthly, quarterly, and annual reporting requirements.
• Maintain accurate accounting records and documentation in compliance with grant requirements.

Grant Reporting & Compliance

• Assist with reimbursement requests and financial reporting to grantor agencies.
• Support grant compliance activities, audits, monitoring reviews, and annual reporting requirements.
• Prepare documentation related to federal and state grants, including financial and administrative reports.
• Help ensure expenditures align with grant budgets, regulations, and agency policies.

Accounts Payable & Vendor Support

• Review invoices and process accounts payable transactions.
• Serve as a resource for vendors and internal staff regarding payments, purchasing, and reimbursements.
• Research and resolve billing discrepancies and payment questions.
• Build positive relationships with vendors, program staff, and community partners.

Financial Analysis & Problem Solving

• Analyze financial information, identify discrepancies, and resolve issues.
• Investigate variances and reconciliation concerns.
• Support decision-making through accurate financial analysis and reporting.
• Leverage Excel and financial systems to improve efficiency and reporting accuracy.

Benefits of the job: 

• Estimate starting salary 65-75k ; final offer will be based on experience and qualifications
• Flexible work schedule, working 3 days per week in person and up to 2 days per week from home; evening availability (5-7pm) is required once a month
• Full benefits, including health, vision, dental, multiple retirement options, and a benefit allowance 
• Join a warm, collaborative, mission-focused team

ABOUT YOU

The ideal candidate will be someone who...

• Has experience with grant financial management, including journal entries submissions, reimbursement requests, financial reporting, audits, contracts, or similar grant management practices.
• Has a genuine interest in public service and supporting programs that benefit communities and families.
• Enjoys both independent work and collaboration.
• Is naturally curious and takes pride in identifying and resolving discrepancies.
• Communicates financial information clearly to both financial and non-financial audiences.
• Thrives in a dynamic environment where priorities shift throughout the grant cycle.
• Values accuracy and is detail oriented in their work
• Brings a learning mindset and a desire to continuously develop their expertise in grant and nonprofit financial management.
• Is proficient with Word, Excel, Teams, Office 365 and has the ability to learn and use financial management, budget and accounting software platforms.
• Has the ability to pass a background check.

MARC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.  We are most interested in finding the best candidate for the job, and we understand that candidate may come from a less traditional background. MARC may consider an equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.