Payroll and Benefits Manager

Description:

As the Payroll and Benefits Manager, you will process payroll for hourly, salaried, and temporary employees; including reviewing and importing hours from the time and attendance system, entering tax and direct deposit information, administering regulatory requirements, e.g., garnishments, tax levies, and support orders, and other adjustments to pay as necessary. As the Payroll & Benefits Manager, you will administer all employee benefit programs including enrollments and terminations, coordinate and enter benefit changes, assist with the management of FMLA, rollout of new enrollment periods and be a point of contact for Odin’s benefits broker. Responsibilities will include fielding and resolving employee benefits matters, processing “life events” and terminations.

Requirements:

•  3-5 years of experience managing payroll and benefits processes required, with demonstrated hands-on expertise in Paylocity (including Time and Labor) and annual open enrollment management. Work experience must include knowledge of multi-state payroll practices, benefits administration, HRIS systems, and HR compliance or other related experience. 
• Must have strong knowledge of a variety of computer software applications including payroll, benefits, time & attendance, and HRIS and self-service systems. Proficiency in Paylocity is required, including experience managing open enrollment, Time and Labor, and HRIS administration within the platform.
• Must have a high level of interpersonal skills to handle sensitive and confidential situations. 
•  Strong understanding of Human Resources processes and terminology, payroll and benefits processes and procedures, including eligibility and enrollment rules and benefit procedures.
•  Demonstrates exceptional analytical skills and the ability to create useful and actionable reports from data. 
•  Possess strong written and verbal communications skills.
•  Possess strong organization skills and ability to complete multiple tasks and a high volume of work on deadline. 
•  Strong attention to detail.
•  Possess a creative outlook with a problem-solving attitude. 
•  Excellent time management, organizational, and follow-through skills. 
•  Has shown the ability to respond quickly and accurately to requests for data, and the ability to provide excellent customer service is required. 
•  Proficient in Microsoft Office applications. 
•  Must be able to lift up to 15 lbs. 
•  Any other duties as assigned by VP OF Human Resources. 

Duties/Responsibilities:  

PAYROLL:

• Process payroll for hourly, salaried, and temporary employees; including reviewing and importing hours from Paylocity’s Time and Labor attendance system, entering tax and direct deposit information, administering regulatory requirements, e.g., garnishments, tax levies, and support orders, and other adjustments to pay as necessary. 
• Implement and maintain payroll best practices to improve efficiency and consult with the human resources team to improve payroll and HRIS processes.
• Evaluate and implement payroll/HRIS systems upgrades and changes. 
• Respond to all unemployment claims in a timely manner. 
• Maintain employee records in payroll/HRIS systems. 
• Administer the time and attendance policy and paid leave policy for all employees. 
• Produces scheduled and ad-hoc reports pertaining to payroll and human resources requirements.

BENEFITS:  

• Administer all employee benefit programs including enrollments and terminations. 
• Coordinates and conducts the new employee onboarding process and presents benefits presentations to ensure employees gain an understanding of benefit plans and enrollment provisions. 
• Plans and administers annual open enrollment period. This includes preparation (or revision) and distribution of materials, conducting meetings to communicate changes to employees, arranging for on-site or virtual representation by providers, and processing changes within deadlines. 
• Plans conducts, and reports results of audits to ensure all enrollments are accurate and that dependent information is correct for each employee. 
• Addresses benefit inquiries to ensure timely and accurate resolutions. Maintains contact with employees and beneficiaries to facilitate proper and complete utilization of benefits for all employees. 
• Coordinate with third-party administrators to manage disability claims according to the plan. 
• Works with HR to administer online COBRA enrollments. 

HRIS ADMINISTRATION:  

• Maintains complete electronic employee personnel files, records, and other documentation for employees, including processing new employees, forms for employment status changes, and maintaining timely and accurate files. Coordinates pre-employment paperwork and processes. 
• Prepares statistical summaries and reports from the HRIS involving payroll information, performance management, demographic data, and other employee data, requiring knowledge of the various Human Resources disciplines. Assists to maintain data integrity in systems by running queries, analyzing data, and reviewing source documents for accuracy and completion of data input. 
• Generates files/reports such as the EEO1/Vets 100, annual non-discrimination testing for benefits plans, annual reports, as well as other special and ad hoc reports as requested. 
• Recommends business process improvements having an HRIS component. 
• Perform other related duties as required and assigned. 

EDUCATION AND TRAINING REQUIREMENTS:

• Bachelor’s degree or 5-7 years of relevant experience; SHRM-CP certification preferred. 

PHYSICAL REQUIREMENTS:

• Prolonged periods of sitting at a desk and working on a computer 
• Must be able to lift 15 pounds at times 
• Ability to perform long periods of data entry
• Ability to enter data on a computer terminal

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