Contracts Specialist

JOB SUMMARY The Contracts Specialist serves as the primary internal resource for various departments related to contracting. This position reviews and negotiates contracts on behalf of our organization, ensuring all contracts comply with legal, regulatory, and organizational standards. The role is responsible for managing contracts in the contract management system (CMS) and ensuring all written documentation and agreement terms & thresholds are properly maintained. PRIMARY JOB RESPONSIBILITIES Performs review for completeness of agreement submissions from departments; solicits additional information when necessary; works to standardize contract package submissions. Enters contracts into Agiloft; understands the workflows of Step One teams, ensures appropriate reviews are queued up in the system; shepherds contracts through the contracting system and incorporates changes suggested by SLU teams such as the Office of General Counsel and Information Security; negotiates with other parties as needed. Communicates regularly with interested parties in departments and CMS teams on contract status, negotiations, next steps, etc. Monitors agreement termination dates, renewal and cancellation deadlines in CMS; works with department/division liaison to effect termination or renewals. Independently manages workflow to achieve and maintain performance standards set by management; maintains all written documentation in the CMS and regularly updates the database with relevant developments. Understands legal, institutional and departmental goals to determine how to best achieve desired results in terms of the agreement and ancillary documents. Assists end users and Step One teams with contracting needs, including troubleshooting issues, workflow changes, reporting, etc. Performs duties necessary to the efficient operation of the CMS system, including adding, removing and revising profiles for individuals and departments within the CMS; works with CMS provider on support and enhancement tickets; works with ITS Support to test new releases, integration needs, etc. Develops and maintains service level agreements (SLAs) with regard to contracts processing. Provides reporting, training and contracting communication to departments. Performs other duties as assigned. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of the basic principles of contract preparation and routing. Knowledge of the basic methods and techniques of contract negotiation. Knowledge of general procurement practices and regulations. Proofreading skills. Administrative skills. Interpersonal/human relations skills. Written and verbal communication skills. Report preparation skills. Ability to maintain confidentiality. Attention to detail. MINIMUM QUALIFICATIONS Bachelor's. Three or more years of related work experience. PREFERRED QUALIFICATIONS Master's degree. Function Business Services & Contracts Scheduled Weekly Hours: 40 Saint Louis University is an equal opportunity/affirmative action employer. All qualified candidates will receive consideration for the position applied for without regard to race, color, religion, sex, age, national origin, disability, marital status, sexual orientation, military/veteran status, gender identity, or other non‑merit factors. If accommodations are needed for completing the application and/or with the interviewing process, please contact Human Resources at View phone number on click.appcast.io. #J-18808-Ljbffr