Human Resources Coordinator

Human Resources Coordinator

The Human Resources Coordinator provides administrative and operational support across human resources functions to ensure the efficient, compliant, and consistent operation of the HR department. This role supports employees and management across the organization and serves as a key point of contact for day-to-day HR processes.

Essential Job Functions:

• Coordinate and execute new hire onboarding, including completion of employment paperwork and accurate data entry into Paychex
• Create, maintain, and audit active and inactive employee files, including personnel, medical, and Workers' Compensation records, in compliance with record retention requirements
• Maintain I-9 documentation and EEO-1 Self-Identification Form records in accordance with federal and state regulations
• Process employee data changes in Paychex, including address updates, tax withholdings, and employment status changes
• Respond to and assist with internal and external HR-related inquiries in a professional and timely manner
• Build and maintain effective working relationships and clear communication with employees and management across all departments
• Support the recruitment process, including candidate screening, reference checks, interview coordination, and participation in job fairs and recruiting events
• Draft, update, and maintain job descriptions as organizational needs evolve
• Track and maintain employee birthdays and work anniversaries in the shared Google calendar
• Complete employment verification requests accurately and within required timelines
• Prepare, complete, and submit required Employment Development Department (EDD) forms
• Attend weekly managers' meetings as needed to support HR initiatives and follow-up actions
• Generate HR-related reports and metrics as assigned
• Assist with wage and compensation analysis by participating in compensation surveys and data collection
• Maintain inventory of HR and office supplies and place orders as needed
• Perform other related duties as assigned to support HR operations and organizational needs

Essential Work Skills:

• Demonstrated ability to maintain confidentiality and handle sensitive information with professionalism and discretion
• Strong administrative and organizational skills with the ability to manage multiple priorities
• Ability to work independently as well as collaboratively within a team environment
• Advanced proficiency with Microsoft Office and Google Workspace applications
• Strong time management skills with the ability to prioritize and meet deadlines
• Effective problem-solving and decision-making skills within established levels of authority
• High attention to detail and accuracy
• Strong verbal and written communication skills
• Bilingual in Spanish to support effective communication with staff

Education & Experience Desired:

• Bachelor's degree in Business Administration, Human Resources, or a related field
• One to two (1–2) years of experience in a human resources or administrative environment
• Working knowledge of essential HR and payroll laws, regulations, and best practices

Physical Requirements:

• Ability to use repetitive hand and body motions on a regular basis such as grasping, writing, typing, listening, hearing, and visual tasks
• Ability to lift 25 pounds or more on an occasional basis and to bend, stoop, stretch, climb, and squat as required to perform job duties
• Ability to move safely across uneven terrain, including trails, as required to access different areas of the property

Work Environment:

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee will primarily work in a well-lit indoor office setting, where the noise level is typically low. The position also requires regular movement throughout the property, on foot or by vehicle, to provide in-person support to various departments.

What You'll Gain:

• Unmatched Work Environment - Ocean views, natural surroundings, and a setting that promotes balance and well-being.
• Career Growth - Hands-on leadership experience in a world-class luxury resort with opportunities for professional development.
• Collaborative Culture - A close-knit team built on respect, teamwork, and shared success.
• Meaningful Work - Create memorable guest experiences for visitors from around the world.
• Commute Support - Applicants who do not require housing may qualify for commute earnings support, where applicable.

Compensation, Benefits & Perks:

• Competitive pay: $27.50–$30.00/hour
• Medical, dental, and vision insurance for FT employees
• Paid vacation FT employees
• Paid Sick time
• Bereavement leave
• 401(k) with employer matching
• Cell phone reimbursement
• Employee discounts across the property
• Exclusive Guest Experience Stays to enjoy the property as our guests do
• Discounted rates at our sister property, Cavallo Point Lodge

About Us:

Post Ranch Inn is one of the most acclaimed luxury resorts in the world and is consistently listed as one of the world's best places to stay. Embracing the dramatic beauty of the California coastline with its cliffs, mountains, and panoramic ocean views, the 39 guest rooms and private homes blend rustic elegance with luxury and comfort, intertwined with a strong commitment to environmental and social responsibility. Post Ranch Inn is a member of the prestigious Preferred Boutique Hotel group, and hotel amenities include the Sierra Mar restaurant. This Wine Spectator Grand-Award winning restaurant offers exquisite dining with a menu that changes daily, complimentary gourmet breakfast buffet and a spectacular setting with endless ocean views. Guests can relax by the pools and take in the splendid views; rejuvenate with an in-room massage, spa treatment or yoga class; or explore all that nature has to offer. Picturesque Monterey and Carmel are a short drive away. Post Ranch Inn offers its employees a chance to experience Big Sur at its finest. We offer very competitive benefits which include affordable insurance plans, paid vacation and sick time, 401K Retirement Matching Contribution, discounts throughout the property and Guest Experience Stays.