Junior Procurement Officer

Job Description

Department:

Procurement

Job Status:

Full Timer

Working Hours:

Monday till Friday from 9:00 am till 6:00 pm

Location:

Head Office - Zalka

SCOPE OF THE JOB

The Junior Procurement Officer is responsible for handling the procurement process of non - merchandise commodities and services for the operation based on best practice procedures stipulated by the company’s policies and procedures. He/she will also be responsible for conducting his/her tasks with integrity while emphasizing on risk control, cost reduction, quality improvement, and optimization of the procurement processes.

KEY RESPONSIBILITIES

Procurement Administration:

• Assist in identifying and evaluating potential suppliers to ensure they meet quality, pricing and delivery standards.
• Conduct continuous research to locate new potential suppliers and stay abreast of new products and market trends.
• Establish and maintain positive relationships with suppliers and engage in regular communication to address any issues or concerns.
• Assist in setting procurement budgets to prevent overspending and collaborate with the Accounting Dept. to ensure alignment with overall financial objectives.
• Identify cost-saving opportunities through efficient purchasing, practices & supplier negotiations.
• Ensure compliance with company procurement policies & procedures.
• Assist in conducting vendor audits & assessments to ensure adherence to contractual agreements.
• Process purchase orders and ensure that they are aligned with organizational needs and budgets.
• Handle inventory management of procurement activities, ensuring that stock levels are monitored and maintained regularly.

Reports:

• Maintain accurate procurement records and reports of all transactions, including purchase orders, supplier agreements, and receipts/documentation.
• Provide regular updates to the Manager on procurement performance, budget adherence, and supplier performance.
• Analyze inventory data & reports to identify trends, seasonal demands & potential shortages.
• Perform other duties that are aligned & related to the job scope.

JOB REQUIREMENTS

• Education: Bachelor's Degree in Business Administration or Equivalent Degree.
• Experience:  0-2 years of experience in similar field, with a strong understanding of Procurement systems & procedures.
• Linguistic Skills: Advanced in written & spoken English, French is a plus.
• Computer Skills: Advanced/ Extensive knowledge in MS Office, “MACROS” & all Windows formulas and applications.