Administrative Assistant, Sumner House Senior Club

Schedule: Monday to Friday, 30 hours per week, 11 a.m. to 5 p.m.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Under the general supervision of the Director, assist in all administrative/clerical tasks at the center. Interact/greets center members and guests, support all programming at the center, and assist with home delivery meal services.

• Answer telephones and assist with calls

• Recruit, supervise, and coordinate activities of volunteer workers, interns, and others who perform essential daily functions at the center.

• Perform general duties to include, but not limited to, photocopying, faxing, mailing, and filing

• Create, maintain, and follow up with maintenance tickets through the NYCHA portal

• Accept lunch deliveries, assist with meal service, and clean up afterwards

• Performs collecting, recording, and daily records of contributions, fundraising activities, and petty cash.

• Supports the Director weekly in counting DFTA Breakfast, Lunch, Fundraising money, and deposits

• Help to coordinate special programs and events

• Coordinate with community agencies to provide legal, public, mental health, social, and other educational/recreational courses at the center.

• Participate in various internal Older Adult Center subcommittees (menu committee/fundraising, etc.)

• Assist with fliers, newsletters, bulletin boards, etc.

• Conduct client registration and create new membership ID cards

• Assist with fundraising activities, including receipts and spreadsheets

• Assist with documentation and input into the program database

• Collect and record daily records for attendance and congregate meals and maintain database

• Maintain monthly recreational log

• Assist with and maintain all required documentation of the fundraising receipts and expenses

• Create Purchase orders for supply needs through our Yardi system

• Assist with Information & Referral

• Plan and/or lead recreational/educational trips or events.

• Other duties as required by the Director and organization.

COMPETENCIES

• CPR/AED certification preferred (must be obtained within 6 months of hire)

• Food Handler certification preferred (must be obtained within 6 months of hire)

• Some knowledge of and a genuine concern for the physical, mental, and emotional needs of older persons

• Computer skills required, with ability to learn database maintenance

• Ability to read, write, and speak English

• Ability to work independently

• Commitment to the organization’s mission, vision, and values

• Ability to understand the concepts of institutional and structural racism and bias and their impact on underserved and underrepresented communities

• Commit to supporting communities who have experienced systemic oppression and bias (e.g., people of color, LGBTQ+ people, immigrants, justice-involved persons, etc.)

EDUCATION EXPERIENCE

• High School graduate or equivalent, and specialized training or skills in recreational activities or two years of experience in a community, group work, or teacher environment

Qualifications

Equal Employment Opportunity (EEO)/Affirmative Action Policy

It is the policy of RiseBoro to provide equal employment opportunity to all employees and applicants for employment. No individual will be discriminated against on the basis of race, color, age, creed, religion, national origin, citizenship status, political or union affiliation, marital or partnership status, sex, sexual orientation or affectional preference, gender identity, familial status, genetic information or predisposition or characteristic, disability, status as a victim of domestic violence, status as a veteran or member of the U.S. military and related obligations, or any other characteristic protected by law. This policy applies to all terms and conditions of employment, including but not limited to, recruitment, hiring, job placement, compensation, benefits, training and apprenticeship, employee development, promotion, demotion, discipline, transfer, lay-off and recall, and termination. RiseBoro makes reasonable accommodations based on religion and/or disability as required by law, and requests for accommodation are to be directed to the Human Resources Department.